Multi-State Compliance Coordinator (Part-Time)

Healthy Kids Programs; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth, vision, and dental

401(k)

Paid sick time

On-demand pay

Professional development and career

opportunities

Job summary

Healthy Kids Programs is a growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across multiple states. We are seeking a Compliance Coordinator to manage documentation and licensing, reporting to the CEO and collaborating with Operations, Registration, HR and other departments.

The role focuses on tracking medical and health documentation, ensuring records are accurate

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and elevate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Excellent organizational skills

Attention to detail

Strong written and verbalcommunication

Follow-through

Tools

Spreadsheets

Databases

Job description

Healthy Kids Programs is a growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across multiple states. We are seeking a Compliance Coordinator to manage documentation and licensing, reporting to the CEO and collaborating with Operations, Registration, HR and other departments.

The role focuses on tracking medical and health documentation, ensuring records are accurate