Multi-State Certified Payroll & Compliance Specialist

Encore Fire Protection; Baltimore (MD); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary

Purpose-Driven Work Environment

Flexible Dress Code

People-Focused Culture

Tools for Success

Health and Wellness

Retirement Planning

Life Insurance

Job summary

Encore Fire Protection is seeking a Payroll Specialist focused on Certified Payroll and Prevailing Wage compliance to support federal, state, and local regulations across multiple states. The role emphasizes accurate payroll documentation, project-based processing, and collaboration with Operations and project teams.

The candidate should bring 2–5 years of relevant payroll experience, strong Excel skills, and familiarity with SAGE/Dayforce.

Qualifications

• 2–5 years of payroll experience with direct Certified Payroll/Prevailing Wage experience.
• Proficiency in Excel including formulas, pivot tables, and organized data management.
• Familiarity with payroll systems; SAGE experience is a plus.
• Strong attention to detail with the ability to manage weekly deadlines consistently.
• Clear and professional communication skills with the ability to support employees and internal teams.

Responsibilities

• Strong hands-on experience with Certified Payroll and Prevailing Wage requirements.
• Understanding of federal, state, and local payroll compliance requirements, particularly in a multi-state environment.
• Knowledge of the Davis-Bacon Act, state and local prevailing wage requirements, wage determinations, employee classifications, base wage rates, fringe benefit requirements, and overtime calculations.
• Ability to review new projects/jobs and identify applicable prevailing wage and certified payroll requirements.
• Partner with Operations and project teams to understand job requirements and determine the information and documentation needed for compliance.
• Prepare, review, and submit weekly certified payroll reports, including WH-347 and other state, local, customer, or project-specific reports.
• Experience managing certified payroll requirements across multiple states and jurisdictions.
• Hands-on experience with Elation Systems, EMARS, LCPtracker, and/or similar certified payroll compliance platforms.
• Research and resolve wage/classification discrepancies, rejected reports, missing documentation, and other compliance issues.
• Ability to manage a high volume of certified payroll reports, projects, and deadlines.
• General payroll experience and an understanding of how payroll processing impacts certified payroll compliance.
• Strong Excel, analytical, organizational, and communication skills.
• Sage 300 CRE & Dayforce experience preferred.
• Familiarity with AIA contracts/billing and construction project documentation preferred.

Skills

Excel

Analytical

Organizational

Communication skills

Education

Bachelor’s degree in Business/HR/Accounting/Finance

Tools

Elation Systems

EMARS

LCPtracker

Sage 300 CRE

Dayforce

Job description

Encore Fire Protection is seeking a Payroll Specialist focused on Certified Payroll and Prevailing Wage compliance to support federal, state, and local regulations across multiple states. The role emphasizes accurate payroll documentation, project-based processing, and collaboration with Operations and project teams.

The candidate should bring 2–5 years of relevant payroll experience, strong Excel skills, and familiarity with SAGE/Dayforce.