Multi-Specialty Surgical Scheduling Coordinator

Wellspire Medical Group; Town of Texas, Northern (WI, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Wellspire Medical Group is seeking a Surgical Scheduler to coordinate all aspects of surgical scheduling and to serve as the liaison among physicians, patients, hospitals, and staff. The role emphasizes accuracy, organization, and timely communication to ensure smooth surgical workflows.

The ideal candidate will have 3+ years of surgery scheduling experience, strong knowledge of CPT/ICD-10, and familiarity with eClinicalWorks.

Qualifications

• Minimum of 3 years of surgery scheduling experience in a physician practice, hospital, or ambulatory surgery center.
• Knowledge of CPT, ICD-10, and payer authorization requirements.
• Experience with electronic medical records (eClinicalWorks preferred).
• Certified Medical Assistant or equivalent clinical background preferred.

Responsibilities

• Schedule outpatient and inpatient surgical procedures.
• Coordinate surgery dates with physicians, hospitals, surgery centers, and anesthesia departments.
• Schedule procedures according to provider availability, block time, and facility requirements.
• Coordinate first assists, equipment, implants, and vendor needs.
• Ensure all required documentation is submitted prior to surgery.
• Confirm surgery times with facilities and patients.
• Maintain provider surgery calendars.

Skills

Organizational skills

Attention to detail

Time management

Problem solving

Communication skills

Education

High School Diploma or GED

Tools

eClinicalWorks

Job description

Wellspire Medical Group is seeking a Surgical Scheduler to coordinate all aspects of surgical scheduling and to serve as the liaison among physicians, patients, hospitals, and staff. The role emphasizes accuracy, organization, and timely communication to ensure smooth surgical workflows.

The ideal candidate will have 3+ years of surgery scheduling experience, strong knowledge of CPT/ICD-10, and familiarity with eClinicalWorks.