Multi-Site Operations & Facilities Lead

University of California - San Francisco; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

University of California - San Francisco seeks an experienced Administrative Operations Coordinator to manage day-to-day operational and facilities functions for the Center for Nursing Excellence & Innovation (CNEI) across multiple locations. You will coordinate space, equipment, onboarding, and regulatory documentation while ensuring consistent standards and communications.

The role requires strong planning, confidentiality, and cross-site collaboration with human resources and facilities

Qualifications

• Minimum 3 years of administrative operations or facilities coordination experience.
• Thorough knowledge of university rules and procedures for facilities and logistics.
• Strong verbal and written communication, active listening, critical thinking, and customer service skills.
• Experience with supply purchasing, expense tracking, event planning, inventory, equipment, and facilities record keeping (Office 365, Drupal, ServiceNow).
• Ability to maintain confidentiality and use sound judgment.
• Ability to plan short-term, analyze, and prioritize across multi-site locations.

Responsibilities

• Administers facilities and space operations across multiple locations, coordinating workspace assignments and maintenance in partnership with Facilities and building management.
• Coordinates equipment, furniture, and supply needs, maintains inventory records, and handles procurement and deployment for new staff.
• Tracks expenditures, maintains operational documentation, and prepares routine reports and budgeting information.
• Represents operational interests by serving on governing committees and coordinating communications of updates impacting multiple sites.
• Coordinates events, room reservations, onboarding activities, and regulatory/compliance documentation across locations.
• Ensures branding and accessibility standards for communications and educational materials across CNEI locations.

Skills

Administrative operations

Facilities coordination

Communication skills

Office management

Project coordination

Multisite coordination

Discretion/confidentiality

Budget tracking

Tools

Office 365

Drupal

ServiceNow

Job description

University of California - San Francisco seeks an experienced Administrative Operations Coordinator to manage day-to-day operational and facilities functions for the Center for Nursing Excellence & Innovation (CNEI) across multiple locations. You will coordinate space, equipment, onboarding, and regulatory documentation while ensuring consistent standards and communications.

The role requires strong planning, confidentiality, and cross-site collaboration with human resources and facilities