Multi-Site Facility Coordinator & Vendor Lead

Colliers; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Colliers is seeking an Assistant Facility Manager to oversee maintenance programs for YMCA locations. The role focuses on standardized procedures, technology integration, and acting as a primary liaison between YMCA staff and vendors across multiple sites.

Responsibilities include data entry in CMMS, schedule coordination, and supporting the Facility Manager with KPI tracking and budget forecasting. Travel to sites will be required as needed.

Qualifications

• Bachelor's degree or equivalent experience; 3+ years in facilities, property, engineering, or portfolio operations.
• Experience managing maintenance schedules and working with third-party contractors and vendors.
• Highly organized, detail-oriented, and calm under urgency; ability to challenge incomplete information.
• Willingness to travel locally; after-hours escalation availability and compliance requirements.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Assist with day-to-day tasks across the portfolio including maintenance follow-up and vendor coordination.
• Enter and maintain data in CMMS and asset registers; pull reports and spend summaries.
• Act as on-site point of contact for routine branch questions and route to Facility Manager as needed.
• Support scheduling, task tracking, and bid review; assist third-party providers with access and logistics.
• Assemble KPI data and support quarterly business reviews led by the Facility Manager.
• Provide admin support for project scoping and minor repair work under guidance.

Skills

Highly organized

Detail oriented

Vendor leadership

Communication

Time management

Education

Bachelor's degree or equivalent experience

Tools

CMMS

Work order system

Job description

Colliers is seeking an Assistant Facility Manager to oversee maintenance programs for YMCA locations. The role focuses on standardized procedures, technology integration, and acting as a primary liaison between YMCA staff and vendors across multiple sites.

Responsibilities include data entry in CMMS, schedule coordination, and supporting the Facility Manager with KPI tracking and budget forecasting. Travel to sites will be required as needed.