Assistant Facility Manager

Colliers; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Colliers is seeking an Assistant Facility Manager to oversee maintenance programs for YMCA locations. The role focuses on standardized procedures, technology integration, and acting as a primary liaison between YMCA staff and vendors across multiple sites.

Responsibilities include data entry in CMMS, schedule coordination, and supporting the Facility Manager with KPI tracking and budget forecasting. Travel to sites will be required as needed.

Qualifications

• Bachelor's degree or equivalent experience; 3+ years in facilities, property, engineering, or portfolio operations.
• Experience managing maintenance schedules and working with third-party contractors and vendors.
• Highly organized, detail-oriented, and calm under urgency; ability to challenge incomplete information.
• Willingness to travel locally; after-hours escalation availability and compliance requirements.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Assist with day-to-day tasks across the portfolio including maintenance follow-up and vendor coordination.
• Enter and maintain data in CMMS and asset registers; pull reports and spend summaries.
• Act as on-site point of contact for routine branch questions and route to Facility Manager as needed.
• Support scheduling, task tracking, and bid review; assist third-party providers with access and logistics.
• Assemble KPI data and support quarterly business reviews led by the Facility Manager.
• Provide admin support for project scoping and minor repair work under guidance.

Skills

Highly organized

Detail oriented

Vendor leadership

Communication

Time management

Education

Bachelor's degree or equivalent experience

Tools

CMMS

Work order system

Job description

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This role supports the YMCA in overseeing the coordination and execution of maintenance programs, vendor management, process implementation, and technology integration. The Assistant Facility Manager focuses on implementing standardized procedures and leveraging technology to improve operational efficiency. The Assistant Facility Manager will serve as a key point of contact between YMCA branch associates and vendor partners, ensuring seamless execution of preventive and reactive maintenance services. This role supports a portfolio of locations and requires frequent site presence across multiple locations.

PRIMARY RESPONSIBILITIES

Assist with day-to-day tasks across the portfolio such as maintenance follow-up, vendor service coordination, asset tracking, facility condition assessment documentation, and branch support Act as an on-site or first-line point of contact for routine branch questions, logging issues and routing to the Facility Manager(s) as needed Support the Chief Engineer, Facility Coordinator, and Mobile Facility Technicians with scheduling, task tracking, and follow-up; assist third-party providers with site access, information, and logistics Enter and maintain data in the CMMS, asset registers, and work-order system; pull reports and spend summaries for the Facility Manager's budget and forecasting work Conduct routine vendor check-ins and document service delivery against standards; flag discrepancies Assist in assembling KPI data, meeting materials, and risk-item tracking for quarterly business reviews led by the Facility Manager Provide administrative and logistical support for project scoping and bid review; perform or oversee minor repair tasks directly under guidance

PERFORMANCE EXPECTATIONS

Develop and execute plans to increase program efficiency while maintaining service quality Identify key metrics and performance indicators to support the continuous improvement and expansion of services Decisions and recommendations reflect YMCA mission, member experience, safety, business continuity, and stewardship of nonprofit resources

QUALIFICATIONS AND EXPERIENCE

Bachelor's degree or equivalent experience; 3+ years of facilities, property, engineering, or portfolio operations experience, including team and vendor leadership Experience managing maintenance schedules, work order workflow, and working with third-party contractors and vendors Highly organized, detail-oriented, calm under urgency, and able to challenge incomplete information before dispatch or closeout Works in active community, youth, fitness, office, early-learning, and aquatics environments. Must comply with YMCA safety, access, background-check, conduct, confidentiality, and emergency-response requirements. Local travel and after-hours escalation availability are required. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What's more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.