Multi-Site Facilities Operations Assistant

Colliers International; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Colliers International is seeking an Assistant Facility Manager to oversee maintenance programs and vendor management across multiple YMCA locations. You will implement standardized procedures, leverage technology, and ensure seamless maintenance service delivery with on-site collaboration.

The role requires 3+ years in facilities or portfolio operations, strong organizational skills, and the ability to coordinate with vendors and internal teams.

Qualifications

• Bachelor's degree or equivalent experience.
• 3+ years of facilities, property, engineering, or portfolio operations experience, including team and vendor leadership.
• Experience managing maintenance schedules, work order workflow, and working with third-party contractors and vendors.
• Highly organized, detail-oriented, calm under urgency, and able to challenge incomplete information before dispatch or closeout.
• Local travel and after-hours escalation availability are required.

Responsibilities

• Assist with day-to-day tasks across the portfolio such as maintenance follow-up, vendor service coordination, asset tracking, facility condition assessment documentation, and branch support.
• Act as an on-site or first-line point of contact for routine branch questions, logging issues and routing to the Facility Manager(s) as needed.
• Support the Chief Engineer, Facility Coordinator, and Mobile Facility Technicians with scheduling, task tracking, and follow-up; assist third-party providers with site access, information, and logistics.
• Enter and maintain data in the CMMS, asset registers, and work-order system; pull reports and spend summaries for the Facility Manager's budget and forecasting work.
• Conduct routine vendor check-ins and document service delivery against standards; flag discrepancies.
• Assist in assembling KPI data, meeting materials, and risk-item tracking for quarterly business reviews led by the Facility Manager.
• Provide administrative and logistical support for project scoping and bid review; perform or oversee minor repair tasks directly under guidance.

Skills

Vendor leadership

Organizational skills

Attention to detail

Communication

Education

Bachelor's degree or equivalent experience

Job description

Colliers International is seeking an Assistant Facility Manager to oversee maintenance programs and vendor management across multiple YMCA locations. You will implement standardized procedures, leverage technology, and ensure seamless maintenance service delivery with on-site collaboration.

The role requires 3+ years in facilities or portfolio operations, strong organizational skills, and the ability to coordinate with vendors and internal teams.