Multi‑Site Facilities & Executive Operations Lead

BridgeBio Pharma; Palo Alto (CA); On-site; USD 130,000 - 170,000; Full time

Job summary

BridgeBio Pharma is seeking an Office Manager to lead multi-site and executive operations across a five-site portfolio, anchored by the Palo Alto executive headquarters. You will develop site coordinators, standardize services, and ensure a safe, welcoming workplace that supports employees, executives, visitors, and key priorities.

You will partner with approximately 30 Executive Assistants and cross-functional teams to coordinate leadership meetings, VIP visits, and confidential events.

Qualifications

• 7+ years of progressive experience in office management, workplace operations, or related field.
• 3+ years of direct people-management experience, including coaching and performance management.
• Experience leading operations across multiple offices in a fast-paced, service-oriented environment.
• Experience partnering with Executive Assistants and senior executives with discretion and high‑touch service.
• Strong vendor, budget, invoice, PO, project, and event-management capabilities.
• Excellent written and verbal communication; ability to manage multiple stakeholders and priorities.
• Proficiency with Microsoft 365 and workplace ticketing, scheduling, project-tracking, or reporting platforms; quick learner.

Responsibilities

• Directly manage site coordinators across five locations and establish service standards.
• Own day-to-day operations for the Palo Alto executive headquarters and executive‑ready environment.
• Coordinate leadership meetings, board/investor activities, and high‑touch events with cross‑functional teams.
• Oversee reception, visitor management, and onboarding/offboarding processes with IT, Security, People Ops.
• Manage vendors, budgets, invoices, contracts, and cost-saving opportunities across sites.
• Partner with EH&S, Security, and facilities to ensure safety, access, and business continuity.

Skills

Office management

People management

Operations leadership

Vendor management

Budget management

Executive support collaboration

Tools

Microsoft 365

Workplace management tools

ServiceNow

Smartsheet

Workday

Job description

BridgeBio Pharma is seeking an Office Manager to lead multi-site and executive operations across a five-site portfolio, anchored by the Palo Alto executive headquarters. You will develop site coordinators, standardize services, and ensure a safe, welcoming workplace that supports employees, executives, visitors, and key priorities.

You will partner with approximately 30 Executive Assistants and cross-functional teams to coordinate leadership meetings, VIP visits, and confidential events.