Multi-Site Clinical Operations Leader

Axia Women's Health; Voorhees Township (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Generous PTO

Medical insurance options

Axia provider access

Life insurance

Disability insurance

Counseling services

Job summary

Axia Women’s Health is seeking a Clinical Operations Coordinator to support the Director of Clinical Operations across centers, driving clinical excellence, policy execution, and cross‑functional collaboration. This role focuses on policy, project coordination, quality improvement, and compliance to ensure consistent patient care standards.

The coordinator partners with Clinical Directors, providers, and operations leaders to streamline workflows, monitor performance, and implement strategic

Qualifications

• Bachelor’s degree in Healthcare Administration, Health Sciences, Nursing, Public Health, Business Administration, or a related field.
• Minimum 3 years of experience in healthcare operations, clinical administration, healthcare project coordination, quality improvement, or a related healthcare support function.
• Prior clinical patient care or clinical support experience required.
• Strong organizational, project coordination, and time‑management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Teams.
• Experience preparing reports, presentations, and meeting materials.
• Ability to manage multiple priorities in a fast‑paced healthcare environment.
• Knowledge of healthcare operations, quality improvement, and compliance requirements.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Coordinate clinical operations initiatives and priorities.
• Support implementation and maintenance of clinical workflows, policies, and standardized procedures.
• Track action items, project timelines, and deliverables.
• Coordinate follow‑up activities from meetings, committees, and operational reviews.
• Serve as a liaison between clinical, operational, and administrative teams.
• Maintain clinical policies, procedures, workflows, and related documentation.
• Assist with policy development, formatting, review, approval, and distribution.
• Ensure documents remain current, organized, version‑controlled, and compliant with regulatory requirements.
• Coordinate routine policy reviews and updates.
• Support maintenance of patient education materials and clinical resources.
• Assist with collection, organization, and reporting of quality and operational performance data.
• Support quality improvement initiatives through tracking of action plans, milestones, and outcomes.
• Prepare reports, presentations, dashboards, and committee materials.
• Coordinate Clinical Quality Assurance Committee activities and follow‑up actions.
• Partner with Data & Analytics teams to monitor performance metrics.
• Support communication plans related to new workflows, policies, and operational changes.
• Develop and distribute clinical operations updates and communications.
• Coordinate training schedules and stakeholder notifications.
• Track implementation activities and gather feedback from care center teams.
• Support implementation of value‑based care initiatives and workflows.
• Track quality and performance metrics and coordinate follow‑up actions.
• Support reporting, communication, training, and performance improvement efforts related to value‑based care programs.
• Maintain compliance‑related documentation and records.
• Support audits, inspections, and compliance reviews.
• Coordinate documentation related to HIPAA, OSHA, CLIA, and other regulatory requirements.
• Monitor review schedules and corrective action plans.
• Partner with Compliance and Operations teams to maintain and communicate documentation updates.
• Coordinate meetings, committee sessions, and leadership workgroups.
• Prepare agendas, meeting materials, minutes, and action‑item logs.
• Track project milestones, risks, dependencies, and implementation progress.
• Support special projects and operational initiatives as assigned.

Skills

Healthcare operations

Project coordination

Communication skills

Time management

Regulatory knowledge

MS Office

Education

Bachelor’s degree in Healthcare Administration/related

Tools

EHR systems

Healthcare reporting tools

Job description

Axia Women’s Health is seeking a Clinical Operations Coordinator to support the Director of Clinical Operations across centers, driving clinical excellence, policy execution, and cross‑functional collaboration. This role focuses on policy, project coordination, quality improvement, and compliance to ensure consistent patient care standards.

The coordinator partners with Clinical Directors, providers, and operations leaders to streamline workflows, monitor performance, and implement strategic