Multi-Property Leasing & Admin Coordinator

Magnet HR SPP; Lewisville (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Magnet HR SPP seeks a Leasing & Administrative Coordinator to support multi-property leasing, payroll, and HR admin across its apartment portfolio. The role reports to Operations and serves as a central liaison among corporate operations, Property Managers, site staff, payroll, residents, and applicants.

The position requires high organization, confidentiality, and strong communication. Responsibilities include payroll tasks, recordkeeping, reporting, and daily administrative duties with travel

Qualifications

• High school diploma or equivalent required.
• Two+ years in multifamily, leasing, payroll, admin, HR, or related experience preferred.
• Multifamily property management experience preferred.
• Experience supporting multiple properties or locations preferred.
• Experience with payroll, timekeeping, property management, HRIS, and CRM systems preferred.
• Microsoft Outlook, Word, and Excel proficiency.
• Knowledge of Fair Housing requirements is a plus.
• Strong organizational, communication, customer-service, and data-entry skills.
• Ability to maintain confidential information.

Responsibilities

• Provide administrative and operational support to all assigned multifamily properties.
• Serve as central administrative contact between Operations, Property Managers, site employees, payroll, and other departments.
• Communicate with Property Managers and employees regarding operational matters.
• Assist with obtaining information, reports, documents, and updates from properties.
• Track outstanding requests and follow up for timely completion.
• Maintain consistent administrative processes across properties.
• Prepare reports, spreadsheets, correspondence, notices, and other documents.
• Assist with meetings, property visits, training, and special projects.
• Travel between properties to provide support.
• Assist with payroll documentation and timekeeping administration.
• Collect, review, and enter payroll and timekeeping information.
• Review time cards for accuracy and discrepancies.
• Communicate payroll deadlines to managers and employees.
• Maintain confidentiality of payroll data and employee information.
• Prepare routine payroll and labor reports.
• Maintain confidential employee, payroll, applicant, and resident information.
• Escalate payroll discrepancies to appropriate managers.
• Escalate sensitive employee-relations matters to HR.

Skills

Organizational skills

Data entry

Communication

Confidentiality

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Excel

HRIS

CRM

Job description

Magnet HR SPP seeks a Leasing & Administrative Coordinator to support multi-property leasing, payroll, and HR admin across its apartment portfolio. The role reports to Operations and serves as a central liaison among corporate operations, Property Managers, site staff, payroll, residents, and applicants.

The position requires high organization, confidentiality, and strong communication. Responsibilities include payroll tasks, recordkeeping, reporting, and daily administrative duties with travel