Multi-Project Document Control Coordinator

Baltimore Aircoil Company, Inc.; Montevideo (MD); On-site; USD 64,000 - 109,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Employee stock ownership plan

Paid time off

Annual bonus

Job summary

Baltimore Aircoil Company, Inc. is seeking a Project Document Control Coordinator to manage customer-required project documentation across multiple projects from initiation to closeout.

You will coordinate submittals, reviews, and final records, ensuring accuracy, traceability, and compliance with contractual schedules. Working with Project Managers, Engineering, Operations, Quality, Supply Chain, and customers, you will maintain document registers, track milestones, address revisions, and

Qualifications

• Associate degree required in a related field; bachelor preferred.
• Minimum 3 years in document control or project coordination in industrial settings.
• 2+ years supporting customer-facing projects with technical docs.
• CAPM or related certification preferred.
• Experience with document-control principles and audit traceability.
• Ability to manage multiple concurrent projects and deadlines.

Responsibilities

• Coordinate customer-required project documentation from initiation through closeout across multiple concurrent projects.
• Establish registers, submission schedules, trackers, and records.
• Compile submittal packages, coordinate reviews/approvals, ensure completeness and compliance.
• Submit docs through customer systems with proper version control and traceability.
• Track milestones, due dates, statuses, approvals, and action items.
• Coordinate revisions based on customer comments with cross-functional teams.
• Submit revised documentation within contractual timelines.
• Coordinate final project records, as-built docs, turnover packages, and closeout deliverables.
• Provide status reports to Project Managers and monitor upcoming deliverables.
• Identify gaps/bottlenecks and escalate as needed; support process improvements.

Skills

Document control

Project coordination

Customer communication

Attention to detail

Cross-functional collaboration

Version control

Scheduling

Education

Associate degree in Business / PM / Eng Tech

Tools

Microsoft Office suite

Job description

Baltimore Aircoil Company, Inc. is seeking a Project Document Control Coordinator to manage customer-required project documentation across multiple projects from initiation to closeout.

You will coordinate submittals, reviews, and final records, ensuring accuracy, traceability, and compliance with contractual schedules. Working with Project Managers, Engineering, Operations, Quality, Supply Chain, and customers, you will maintain document registers, track milestones, address revisions, and