Multi-Project Document Control Specialist

BAC (Baltimore Aircoil Company, Inc.); Jessup (MD); On-site; USD 64,000 - 109,000; Full time

Benefits offered by this job

Annual bonus program

Comprehensive benefits package

Job summary

BAC, Baltimore Aircoil Company, Inc. is seeking a Project Document Control Coordinator to manage customer-required project documentation from initiation to closeout across multiple projects.

The role involves maintaining document registers, submission schedules, and revision history, coordinating reviews with Engineering, Operations, Quality, and PMO, and ensuring compliance with contractual requirements and schedules. Domestic travel up to 20% may be required.

Qualifications

• Associate degree in Business, Project Management, Engineering Technology, Construction Management, or a related field required; bachelor's preferred.
• Minimum of 3 years in document control, project coordination, or similar role in engineering/manufacturing environment.
• 2+ years supporting customer-facing projects and managing technical documentation lifecycle.
• CAPM or related certification preferred.
• Experience coordinating documentation, deadlines, revisions, and approvals across multiple projects.
• Strong knowledge of document-control principles: version control, records retention, audit traceability.
• Experience with customer document-management systems and portals preferred.

Responsibilities

• Coordinate customer-required project documentation from initiation through final closeout across multiple concurrent projects.
• Review requirements and establish project document registers, submission schedules, trackers, and records.
• Compile submittal packages; coordinate reviews and approvals; verify documentation is complete and compliant.
• Submit documentation through customer systems while maintaining version control and traceability.
• Track milestones, due dates, submission status, approvals, and action items.
• Coordinate revisions in response to customer comments with engineering, operations, quality, and PM.
• Ensure revised documentation is submitted within contractual/project timeframes.
• Coordinate final project records, turnover packages, and closeout deliverables.
• Provide status reports to Project Managers and monitor upcoming deliverables.
• Identify gaps or risks; escalate unresolved issues to the project team.
• Serve as a professional point of contact for customer documentation requests.
• Support standardizing templates, workflows, and documentation processes.

Skills

Document control

Project coordination

Customer-facing projects

Attention to detail

Communication skills

Scheduling

Problem solving

Cross-functional collaboration

Organizational skills

Education

Associate degree in related field

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Teams

Document management systems

Tracking databases

Job description

BAC, Baltimore Aircoil Company, Inc. is seeking a Project Document Control Coordinator to manage customer-required project documentation from initiation to closeout across multiple projects.

The role involves maintaining document registers, submission schedules, and revision history, coordinating reviews with Engineering, Operations, Quality, and PMO, and ensuring compliance with contractual requirements and schedules. Domestic travel up to 20% may be required.