Multi-Entity Accounting Clerk - AP & Reconciliations

ADP, Inc.; Bayamón (PR); On-site; USD 40,000 - 56,000; Full time

Job summary

Nazareno Diabetes Care is seeking a detail-oriented Accounting Clerk to support the daily accounting operations of Nazareno Diabetes Care and its affiliated entities, Red Healthcare Management and RJM Ventures. This role involves maintaining accurate financial records, processing AP transactions, and assisting with month-end closings.

The position also covers inventory management, vendor communications, and documentation control across multiple entities in Puerto Rico and the Caribbean.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related discipline preferred.
• 1–3 years of accounting, bookkeeping, accounts payable, or financial administrative experience preferred.
• Experience supporting multiple entities or business units is a plus.

Responsibilities

• Review, verify, code, and enter vendor invoices into the accounting system.
• Process employee expense reimbursements and ensure compliance with company policies.
• Verify that invoices, reimbursements, and other financial transactions include proper supporting documentation and required approvals.
• Prepare vendor payment schedules and supporting payment documentation.
• Review and reconcile corporate credit card transactions.
• Follow up with internal departments and vendors regarding missing documentation, approvals, or payment-related inquiries.
• Confirm the accuracy of transaction details, including account coding, vendor information, dates, and amounts before posting.
• Assist with monthly, quarterly, and year-end closing activities.
• Prepare accounting schedules, reconciliations, and supporting reports.
• Update and maintain the Professional Services Schedule.
• Update and maintain the Fixed Assets Schedule.
• Update and maintain the Prepaid Insurance Schedule.
• Assist in identifying, researching, and resolving accounting discrepancies.
• Compare financial and billing information between QuickBooks and ProClaim systems.
• Investigate, document, and report variances or discrepancies identified between systems.
• Receive and record inventory transactions within the system.
• Perform monthly physical inventory counts.
• Maintain accurate inventory records and supporting documentation.
• Investigate and report inventory quantity or cost variances.
• Collaborate with operational teams to ensure inventory accuracy and proper documentation.
• Maintain organized electronic and physical accounting records.
• Assist with filing, scanning, copying, mailing, and general administrative duties.
• Provide support for accounting, finance, and operational special projects.
• Communicate professionally with vendors, employees, clients, and internal stakeholders.
• Maintain strict confidentiality of financial, employee, vendor, and client information.
• Perform other duties and responsibilities as assigned.

Skills

Excel

Word

Outlook

Attention to Detail

Data Entry

Analytical

Time Management

Teamwork

Communication

Procedures & Deadlines

Education

Bachelor's Degree in Accounting/Finance

Tools

QuickBooks

ProClaim

Excel

Word

Outlook

Job description

Nazareno Diabetes Care is seeking a detail-oriented Accounting Clerk to support the daily accounting operations of Nazareno Diabetes Care and its affiliated entities, Red Healthcare Management and RJM Ventures. This role involves maintaining accurate financial records, processing AP transactions, and assisting with month-end closings.

The position also covers inventory management, vendor communications, and documentation control across multiple entities in Puerto Rico and the Caribbean.