Multi-Branch Office & Projects Coordinator

Weddle and Sons Roofing & Construction Inc; Topeka (KS); On-site; USD 28,000 - 36,000; Full time

Job summary

Weddle and Sons Roofing & Construction Inc in Topeka, KS is seeking an organized Office Administrator to support both Topeka and Kansas City operations, delivering exceptional customer experience while keeping daily office and project operations running smoothly.

The ideal candidate is detail oriented, enjoys helping people, communicates professionally, and can prioritize tasks while supporting the team. Hours are 8:00 AM – 5:00 PM, Monday – Friday.

Qualifications

• At least two years of administrative experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication and grammar.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide an exceptional experience of care and service to every customer.
• Answer incoming calls and accurately enter customer information into our CRM.
• Scan receipts and invoices into our bill pay system.
• Communicate with customers regarding project schedules and updates.
• Ensure contracts are complete and on file before projects begin.
• Create and maintain job packets.
• Assist with production scheduling and coordinate communication between customers and crews.
• Update project schedules and maintain accurate job records.
• Invoice completed projects and track accounts receivable.
• Maintain branch records, business licenses, and work permits as needed.
• Process subcontractor purchase orders and assist with weekly crew payments.

Skills

Customer service

Communication

Typing 50+ wpm

Microsoft Office

Time management

Organization

Independent work

Tools

Ramp

AccuLynx

Bill pay system

Job description

Weddle and Sons Roofing & Construction Inc in Topeka, KS is seeking an organized Office Administrator to support both Topeka and Kansas City operations, delivering exceptional customer experience while keeping daily office and project operations running smoothly.

The ideal candidate is detail oriented, enjoys helping people, communicates professionally, and can prioritize tasks while supporting the team. Hours are 8:00 AM – 5:00 PM, Monday – Friday.