MRO Inventory & Vendor Coordinator

MUSH; West Valley City (UT); On-site; USD 40,000 - 55,000; Full time

Job summary

MUSH in Utah seeks an Inventory Specialist to manage parts, tools, and supplies for maintenance. You will ensure the right parts are available, and maintain accurate records across CMMS/ERP systems.

You will handle vendor communications, process quotes and orders, monitor stock levels, and perform cycle counts. The role requires meticulous part-number accuracy, strong communication, and the ability to lift up to 65 lbs while working around allergens.

Qualifications

• High school diploma or equivalent.
• 1–2 years inventory, stockroom, purchasing, or vendor-facing experience.
• Clear, professional written and verbal communication; comfortable writing business emails and handling phone calls.
• Proficiency with email, spreadsheets, and inventory software.
• Strong attention to detail with part numbers, specifications, and order quantities.
• Bilingual (English / Spanish).

Responsibilities

• Receive, inspect, tag, and shelve incoming parts and supplies; verify shipments against purchase orders.
• Issue parts and tools to technicians and record transactions in CMMS/ERP.
• Perform cycle counts and annual physical inventories; investigate discrepancies.
• Monitor min/max levels and reorder items.
• Keep storeroom organized, labeled, and safe; track returns and obsolete stock.
• Coordinate vendor quotes, lead times, and order placements; follow up on backorders.
• Prepare purchase requisitions and place orders up to a specified threshold; maintain vendor records.

Skills

Attention to detail

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

CMMS/ERP familiarity

Job description

MUSH: Founded in 2015, we manufacture, distribute, and market health food products that meet the needs of modern‑day consumers. Our first product line of ready-to-eat overnight oats pioneers a new category for the breakfast occasion, offering a healthy, satiating, and convenient alternative to traditional morning meals.

Our mission is to make healthy food more convenient so that humankind can feel, think, and do better.

Role Description

Manages the parts, tools, and supplies that keep [facility/equipment] running, and serves as the main point of contact with MRO vendors. You’ll make sure technicians get the right part at the right time, and that orders, deliveries, stock levels, and records are accurate.

Inventory responsibilities

• Receive, inspect, tag, and shelve incoming parts and supplies, and verify shipments against purchase orders
• Issue parts and tools to technicians and record every transaction in [CMMS/ERP, e.g., SAP, Maximo, Fiix]
• Perform cycle counts and annual physical inventories; investigate and resolve discrepancies
• Monitor min/max levels and identify items that need reordering
• Keep the storeroom organized, labeled, and safe
• Track returns, warranty items, and obsolete or excess stock
• Kit parts ahead of scheduled work orders

Vendor communication responsibilities

• Communicate with vendors daily by email and phone to request quotes, confirm pricing and lead times, place approved orders, and track deliveries
• Follow up on backorders, delayed shipments, and expedited requests, and update maintenance on delivery status
• Coordinate returns, credits, warranty claims, and replacements for damaged or incorrect shipments
• Prepare purchase requisitions and [place orders up to $[X] / submit for supervisor approval]
• Maintain vendor contact lists and keep order and quote records organized
• Help identify alternate sources or equivalent parts when a primary vendor can’t deliver
• Flag pricing discrepancies, invoice mismatches, and recurring vendor performance issues to [supervisor]

Required qualifications

• High school diploma or equivalent
• 1-2 years of inventory, stockroom, purchasing, or vendor‑facing experience
• Clear, professional written and verbal communication; comfortable writing business emails and handling phone calls
• Proficiency with email, spreadsheets, and inventory software
• Strong attention to detail with part numbers, specifications, and order quantities
• Bilingual (English / Spanish)

Preferred qualifications

• Experience with a CMMS or ERP system
• Experience in MRO purchasing or procurement
• Familiarity with mechanical, electrical, or plumbing components

Physical and Work Related Requirements:

• Standing and walking for long periods of time
• Ability to climb a ladder or step stool
• Bending and lifting up to 65 lbs
• Ability to handle allergens including peanuts and treenuts