MRO Coordinator

ABM Industries; Wilton (CT); On-site; USD 34,000 - 39,000; Full time

Job summary

ABM Industries is seeking an MRO Coordinator to support maintenance technicians, buyers, and vendors by coordinating parts management, processing inventory transactions, resolving discrepancies, and researching replacement components. You will maintain accurate inventory levels to support plant operations and report to the Maintenance Manager.

This role owns the storeroom operations, ensures 100% inventory accuracy through cycle counting, and collaborates with Procurement to optimize supplier

Qualifications

• High school diploma or GED required.
• CMMS experience preferred (Planon).
• Experience in regulated manufacturing environments (FDA, NRC) preferred.
• 3–5 years of experience in MRO or storeroom roles.

Responsibilities

• Own the site MRO purchasing process from request through final receipt and reconciliation.
• Solicit and evaluate supplier quotations based on cost, lead time, quality, and service.
• Generate purchase requisitions and convert approved requisitions into purchase orders.
• Source replacement parts, consumables, and maintenance services.
• Expedite urgent orders and communicate supply risks and revised ETAs.
• Maintain supplier pricing, lead times, and purchasing data in systems.
• Lead periodic physical inventory activities and 5S storeroom organization.
• Ensure 100% inventory accuracy via cycle counts and discrepancy resolution.

Skills

Inventory management

Vendor coordination

Procurement

Regulated environment familiarity

Education

High school diploma or GED

Tools

Planon CMMS

Job description

The MRO Coordinator will serve as a key resource for maintenance technicians, buyers, and vendors by coordinating parts management, processing inventory transactions, resolving discrepancies, conducting research on replacement components, and maintaining accurate inventory levels to support plant operations. Reporting to the Maintenance Manager, you will support storeroom operations by ensuring maintenance, repair, and operations inventory is accurately received, organized, stocked, and tracked.

Pay: $25 - $28 per hour.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

MRO Purchasing & Procurement

• Own the site MRO purchasing process from request through final receipt and reconciliation.
• Solicit and evaluate supplier quotations considering cost, lead time, quality, service, and total value.
• Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.
• Source replacement parts, consumables, repair services, and other maintenance related goods and services.
• Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.
• Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.
• Partner with Procurement to leverage preferred suppliers, negotiated agreements, and corporate purchasing strategies.
• Maintain accurate supplier , pricing, lead-time, and purchasing information within applicable systems.
• Identify and execute opportunities for cost reduction, supplier consolidation, and improved purchasing efficiency.

Supplier & Vendor Management

• Develop effective working relationships with MRO suppliers and service providers.
• Monitor supplier performance related to delivery, quality, responsiveness, pricing, and service.
• Escalate recurring supplier performance issues and support corrective actions.
• Maintain appropriate documentation for supplier quotations and purchasing decisions.
• Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.
• Support negotiation of pricing, freight, lead times, stocking agreements, consignment opportunities, and other commercial terms within role authority.

Stockroom Management & Inventory Control

• Own the day-to-day operation and organization of the MRO storeroom.
• Maintain accurate inventory quantities, locations, descriptions, part numbers, and equipment associations within the CMMS.
• Ensure 100% inventory accuracy through disciplined cycle counting, reconciliation, and root-cause correction of discrepancies.
• Establish and maintain appropriate min/max, reorder points, safety stock, and stocking strategies based on usage, lead time, equipment criticality, and business risk.
• Ensure critical spare parts are identified, available, properly stored, and periodically reviewed.
• Maintain clear standards for receiving, stocking, issuing, returning, and transferring MRO materials.
• Maintain storeroom organization through 5S and visual management standards.
• Control access and material transactions to minimize unrecorded withdrawals and inventory loss.
• Identify obsolete, excess, duplicate, and slow-moving inventory and partner with Maintenance and Finance on appropriate disposition.
• Lead periodic physical inventory activities as required.

High school diploma or GED required.

Experience with CMMS system (Planon preferred).

Experience in high-speed manufacturing in a regulated environment (FDA, NRC, etc.).

3-5 years experience preferred.

Experience with inventory systems.