MRO Assistant

Baxters North America; Cincinnati (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Baxters North America is seeking a detail-oriented Inventory & Materials Coordinator to support maintenance by managing spare parts, tools, and MRO supplies. You will ensure timely availability, accurate record-keeping, and compliance with safety and procurement standards.

You will monitor stock levels, perform cycle counts, track POs, and maintain CMMS records while collaborating with maintenance techs and vendors to ensure critical parts are available for scheduled work.

Qualifications

• Require high school diploma or equivalent; associate degree preferred.
• 1-3 years of maintenance, inventory control, or warehouse experience.
• Familiarity with CMMS and basic procurement processes is required.

Responsibilities

• Monitor and maintain stock levels of MRO supplies and spare parts.
• Conduct regular cycle counts and assist with inventory audits.
• Assist in sourcing and ordering maintenance materials.
• Track purchase orders and follow up with vendors for timely delivery.
• Maintain accurate records in the CMMS (Computerized Maintenance Management System).
• Update inventory transactions and work order materials usage.
• Collaborate with maintenance technicians to ensure parts availability for scheduled work.
• Communicate with suppliers and internal departments regarding material needs.
• Ensure proper storage and labeling of materials according to safety standards.
• Support adherence to company policies and regulatory requirements.
• Direct and coordinate the purchasing of materials, supplies, or equipment.
• Collaborate with production and supporting departments to ensure food safety and product quality.

Skills

Inventory management

Vendor coordination

CMMS knowledge

Communication skills

Problem solving

Detail oriented

Safety compliance

Education

High school diploma or equivalent

Associate degree preferred

Job description

Scope of Job: This position is responsible for supporting the maintenance team by managing inventory of spare parts, tools, and supplies required for maintenance, repair, and operational activities. This role ensures timely availability of materials, accurate record-keeping, and compliance with procurement and safety standards. Monitor and track maintenance materials from purchasing, processing, warehousing and maintenance processes.

Essential Job Functions And Responsibilities:

• Monitor and maintain stock levels of MRO supplies and spare parts.
• Conduct regular cycle counts and assist with inventory audits.
• Assist in sourcing and ordering maintenance materials.
• Track purchase orders and follow up with vendors for timely delivery.
• Maintain accurate records in the CMMS (Computerized Maintenance Management System).
• Update inventory transactions and work order materials usage.
• Work closely with maintenance technicians to ensure required parts are available for scheduled work.
• Communicate with suppliers and internal departments regarding material needs.
• Ensure proper storage and labeling of materials according to safety standards.
• Support adherence to company policies and regulatory requirements.
• Directs and coordinates the purchasing of materials, supplies or equipment required by the company.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Perform other duties as assigned.

Education: High school diploma or equivalent required; associate degree preferred.

Experience: 1-3 years of maintenance experience or equivalent combination of education and experience required. Experience in inventory control, maintenance support, or warehouse operations. Familiarity with CMMS and basic procurement processes required.

Competencies: Technical Aptitude, Preventive Maintenance Support, Inventory Operations, Safety Compliance, Vendor Coordination, CMMS Systems, Process Improvement, Process Documentation, Strong Communication Skills, Detail Oriented, Problem Solving, Teamwork, Results and Goal Driven, Initiative, Integrity, and Operational Excellence.

Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.