Move In Coordinator for Assisted and Independent Living

Avina Healthcare; Milwaukee (WI); On-site; USD 2,204,000 - 3,031,000; Full time

Benefits offered by this job

Health Insurance including Dental andV

Paid Time Off for Sick, Holiday, and-V

Employer Matched 401k

Daily Pay

Competitive Pay

Employee Perks Website

Job summary

Avina Healthcare is seeking a Move-In Coordinator to guide new residents and families from deposit to settlement, ensuring a smooth transition into our community. You will coordinate paperwork, medical information intake, and unit readiness with a cross-functional team.

The role emphasizes strong communication, organizational skills, and a client-focused approach to facilitate stress-free moves. Experience in healthcare admissions is a plus, with opportunities to collaborate across departments.

Qualifications

• Strong communication and interpersonal skills are essential.
• Excellent organizational abilities and attention to detail are required.
• Experience in healthcare admissions or related roles is a plus.

Responsibilities

• Guide families through admission paperwork and gather medical information.
• Inspect and prepare units, coordinate cleaning or refurbishing, work with maintenance.
• Support marketing with property tours and resident data entry in management software.
• Share resident requirements and move schedules with nursing, dietary, and operations teams.

Skills

Communication

Organization

Customer service

Education

High school diploma or equivalent

Associate's or Bachelor's preferred

Tools

Office software

Database software

Yardi

Job description

Move-In Coordinator Job Benefits

• Competitive Pay
• Health Insurance including Dental and Vision
• Paid Time Off for Sick, Holiday, and Vacation Days
• Employer Matched 401k
• Daily Pay
• Employee Perks Website

Move-In Coordinator Job Qualifications

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience: Previous experience in assisted living, supportive living, long-term care, or healthcare admissions.
• Skills: Strong communication, organizational skills, and basic proficiency in office or database software.

Move-In Coordinator Job Overview

A Move-In Coordinator serves as the primary contact for incoming residents and their families. They guide new arrivals from the time a deposit is paid until they are fully settled, ensuring a smooth and stress-free transition.

Move-In Coordinator Responsibilities

• Resident Support: Guide families through admission paperwork, medical information gathering, and move-in checklists.
• Apartment/Unit Preparation: Inspect units, coordinate cleaning or refurbishing, and work with maintenance teams to ensure rooms are ready.
• Sales and Marketing Support: Assist the marketing team by giving property tours, answering phone inquiries, and processing resident data into management software like Yardi.
• Cross-Department Communication: Share special resident requirements, care needs, and move schedules with nursing, dietary, and operational staff.