Mountain Administrative Assistant

Alyeska Resort; Anchorage (AK); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Paid Time Off

Season Pass for employees

Retirement Savings Plan (Roth 401(k) &

Discounts on lodging

Restaurant discounts

Nordic Spa discounts

Job summary

Alyeska Resort in Girdwood, Alaska, seeks a Mountain Administrative Assistant to provide essential administrative support to the Mountain General Manager and leadership team.

This role coordinates meetings, budgets, purchasing, and resort events, while maintaining files, tracking action items, and ensuring smooth mountain operations across departments.

Qualifications

• High school diploma or equivalent is required.
• At least one year of administrative, office, or project coordination experience.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to balance multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, coordinate logistics, and help keep Mountain Operations leadership organized.
• Prepare meeting agendas, capture notes, and track action items and follow-up.
• Maintain department files, records, reports, presentations, and internal communications.
• Process purchase requests and purchase orders while tracking approvals, invoices, and department expenditures.
• Coordinate with vendors, Accounts Payable, and department leaders to keep purchases moving efficiently.
• Assist with budget tracking, purchasing records, inventory, and asset documentation.
• Help coordinate department projects, operational initiatives, deadlines, and deliverables.
• Maintain organizational systems and tracking tools that keep Mountain Operations running smoothly.
• Support resort events and mountain programming, including timelines, vendors, permits, scheduling, staffing coordination, and event documentation.
• Collaborate with teams across the resort, including Marketing, Food & Beverage, Guest Services, Ski School, Rentals, and other operational departments.
• Provide on-site event support when needed.

Skills

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Word, Outlook, Teams)

Job description

Mountain Administrative Assistant

Are you highly organized, detail-oriented, and someone who loves keeping people and projects moving? Do you thrive in a fast-paced environment where no two days are exactly the same? If you’re looking to combine your administrative skills with the energy and adventure of mountain resort operations, Alyeska Resort is the place for you!

We’re looking for a Mountain Administrative Assistant to join our Mountain Operations team in Girdwood, Alaska.

What You’ll Do

As the Mountain Administrative Assistant, you’ll provide essential administrative and organizational support to the Mountain General Manager and Mountain Operations leadership team. You’ll help coordinate everything from meetings and purchasing to projects and resort events, serving as an important connection point across our mountain operations.

Your responsibilities will include:

• Manage calendars, schedule meetings, coordinate logistics, and help keep Mountain Operations leadership organized.
• Prepare meeting agendas, capture notes, and track action items and follow-up.
• Maintain department files, records, reports, presentations, and internal communications.
• Process purchase requests and purchase orders while tracking approvals, invoices, and department expenditures.
• Coordinate with vendors, Accounts Payable, and department leaders to keep purchases moving efficiently.
• Assist with budget tracking, purchasing records, inventory, and asset documentation.
• Help coordinate department projects, operational initiatives, deadlines, and deliverables.
• Maintain organizational systems and tracking tools that keep Mountain Operations running smoothly.
• Support resort events and mountain programming, including timelines, vendors, permits, scheduling, staffing coordination, and event documentation.
• Collaborate with teams across the resort, including Marketing, Food & Beverage, Guest Services, Ski School, Rentals, and other operational departments.
• Provide on-site event support when needed.

What We Offer

Pay Starts: $23.00 per hour

Full-Time, Year-Round Position

Medical, Dental & Vision Insurance

Paid Holidays & Paid Time Off

Free Season Pass for employees and qualified dependents

Roth 401(k) & 401(k) Retirement Savings Plan

Discounts on resort lodging and affiliate hotels

Discounts at Alyeska restaurants, shops & Nordic Spa

What We Need

• High school diploma or equivalent.
• At least one year of administrative, office, project coordination, or related experience.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to balance multiple priorities and deadlines in a fast-paced environment.
• Ability to appropriately handle confidential and sensitive information.

What to Expect

Work primarily in an office environment with opportunities to support mountain operations and resort events.

Collaborate with employees and leaders across multiple departments.

Occasionally work outdoors in varying Alaska weather conditions.

Flexibility to support special events and peak operational periods.

Ability to sit, stand, and walk for extended periods and participate in event setup and operational support as needed.

About Alyeska Resort

Alyeska Resort is nestled in the mountains of Girdwood, Alaska, just 45 minutes south of Anchorage. With a 299-room resort, Nordic Spa, and Ski Area, Alyeska combines world-class hospitality with an incredible mountain environment and a community that values both outdoor adventure and connection.

Here, you can build your career while enjoying everything Alaska has to offer. Work hard. Play hard. Live the Adventure!

Alyeska Resort is an Equal Opportunity Employer and a Drug-Free Workplace.