Motor Vehicle and Title Clerk

DOUGLAS MOTORS CORP; Summit (NJ); On-site; USD 40,000 - 56,000; Full time

Job summary

DOUGLAS MOTORS CORP in Summit, NJ seeks an on-site full-time Office/Registration Clerk to manage vehicle registrations, titles, MSOs and related tax paperwork.

You will process in-state and out-of-state documents, ensure accuracy, and maintain logs and reports while supporting upper management with general office tasks. Attention to detail and automotive paperwork experience are valued.

Qualifications

• NJ MV rules and regulations knowledge required.
• State registrations and paperwork accuracy essential.
• Experience with automotive titles and MSO’s a plus.

Responsibilities

• Process all documents for in and out of state registration, title, and tax remittance for all vehicles sold.
• Follow through in ensuring all paperwork is properly completed prior to submission to perfect all data.
• Responsibility for all registrations, plates, titles, MSO’s and accounts for new and pre-owned vehicles for both locations.
• Responsibility and accountability in correcting errors.
• Obtain and maintain all MSO’s for each dealership.
• Obtain, maintain, and reconcile all titles for each dealership.
• Maintain and reconcile Motor Vehicle, COD, and Out of State sales tax schedules through the processing of deal.
• Process and maintain title work for wholesale transactions.
• Build and maintain all necessary logs, reports, and compliance paperwork.
• Follow up and follow through on obtaining missing paperwork.
• Data entry of all transactions including registration processing, MV, and tax remittance.
• Prepping, scanning, and filing each deal for archiving.
• Ability to foresee and correct course on conflicts.
• General office administrative work to support upper management and overall business.
• Other office tasks as assigned.

Skills

Motor Vehicle regulations

Automotive accounting

Punctuality

Multitasking

Organization

Communication

Microsoft Office

Attention to detail

Initiative

Reliability

Education

NJ MV e-Course certificate

Tools

Microsoft Office

Job description

At our small, family owned company, we strive to make every customer a customer for generations to come since 1965. Currently, we are seeking an individual who is interested in filling a seat to help us accomplish this goal, set and surpass new goals, and contribute to a long standing company. We are searching for an individual who is ready to work hard, stay motivated, own and master their craft. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealerships through the years and we can only do this with your help!

This is a full-time, on-site, Monday-Friday position.

Responsibilities

• Process all documents for in and out of state registration, title, and tax remittance for all vehicles sold.
• Follow through in ensuring all paperwork is properly completed prior to submission to perfect all data.
• Responsibility for all registrations, plates, titles, MSO’s and accounts for new and pre-owned vehicles for both locations.
• Responsibility and accountability in correcting errors.
• Obtain and maintain all MSO’s for each dealership.
• Obtain, maintain, and reconcile all titles for each dealership.
• Maintain and reconcile Motor Vehicle, COD, and Out of State sales tax schedules through the processing of deal.
• Process and maintain title work for wholesale transactions.
• Build and maintain all necessary logs, reports, and compliance paperwork.
• Follow up and follow through on obtaining missing paperwork.
• Data entry of all transactions including registration processing, MV, and tax remittance.
• Prepping, scanning, and filing each deal for archiving.
• Ability to foresee and correct course on conflicts.
• General office administrative work to support upper management and overall business.
• Other office tasks as assigned.

Qualifications

• Grandfathered state personal control number OR NJ MV e-Course certificate required.
• Expert in Motor Vehicle rules and regulations required.
• Automotive and Automotive Accounting experience preferred.
• Ability to be punctual, present, and prepared to work bell to bell.
• Willing and eagerness to complete each task to the best of your ability.
• Expert at handling multitasking with ease and urgency.
• Ability to keep focus, prioritize, stay on task, be reliable and responsible.
• Highly organized with attention to detail.
• Eagerness to improve, expand, and fill the shift with work.
• Self motivated to be honest and transparent.
• Willingness to take initiative in group and individual settings.
• Possess follow up and follow through skills.
• Computer literacy, quality writing and Microsoft Office knowledge.
• Ability to support, compliment, and contribute to small office atmosphere.
• Confidentiality Awareness, compliance, and discretion without waivering