Mortgage Operations Specialist II

Community State Bank, Avilla IN; Auburn (IN); On-site; USD 28,000 - 39,000; Full time

Job summary

Community State Bank in Auburn, Indiana is seeking a Mortgage Operations Specialist II to support the end-to-end mortgage lending workflow from application to post-closing. This role coordinates borrowers, lenders, title companies, attorneys, insurers, investors, and internal partners while maintaining accurate loan files and meeting timelines.

Qualified candidates have at least three years of mortgage lending or loan processing experience; prior mortgage closing experience is strongly

Qualifications

• Three years mortgage lending, loan processing, or related loan operations experience required.
• Prior mortgage closing experience strongly preferred.
• High school diploma or equivalent required.

Responsibilities

• Prepare initial disclosures for applicable loan types within regulatory timeframes.
• Compile, review, and organize borrower and loan documentation for underwriting submission.
• Order, track, receive, and review third-party documentation such as title and appraisal.
• Register loans in investor systems and support file approvals per investor requirements.
• Clear conditions and obtain documentation for timely loan approval.
• Provide post-closing support and assist with quality-control reviews.

Skills

Microsoft Office

Adobe Acrobat Pro

DocuSign

Bank/loan origination systems

Investor systems

Organization

Time management

Attention to detail

Communication skills

Typing 40 wpm

Education

High school diploma or equivalent

Tools

Adobe Acrobat Pro

DocuSign

Job description

Community State Bank is seeking a Mortgage Operations Specialist to join our team of Mortgage/Consumer Loan Operations professionals in our Auburn, Indiana office. Qualified candidates with at least three (3) years of mortgage lending, loan processing, and/or closely related loan operations experience required. Prior mortgage closing experience is strongly preferred. CSB offers a competitive compensation and benefits package and a positive, team-oriented work environment.

Job Title: Mortgage Operations Specialist II

Reports To: Mortgage/Consumer Loan Operations Manager

Supervises: None

Division: Loan Operations

FLSA Classification: Non-Exempt

Pay Rate: Hourly

Position Purpose: The Mortgage Operations Specialist II supports the end-to-end mortgage lending workflow from application and initial disclosures through underwriting, closing, funding, and post-closing. This position coordinates borrowers, lenders, title companies, attorneys, insurers, investors, and internal partners, maintains accurate and complete loan files, and helps loans move through the pipeline within required service, quality, investor, and regulatory timelines. This role also supports shared Loan Operations responsibilities and serves as a resource for less experienced team members.

Job Requirements

Education: High school diploma or equivalent required.

Experience: At least three (3) years of mortgage lending, loan processing, and/or closely related loan operations experience required. Prior mortgage closing experience is strongly preferred.

Skills: Proficiency with Microsoft programs such as Outlook, Word, and Excel; proficiency with Adobe Acrobat Pro and Docusign; ability to learn Bank, loan origination, and investor systems; strong organization, prioritization, and time-management skills, with the ability to manage multiple files and meet firm deadlines; consistent attention to detail, accuracy, sound judgment, and analytical thinking skills; excellent written and verbal communication skills with a professional, service-oriented approach; ability to work independently, collaborate across functions, adapt to changing priorities, and resolve routine issues within established guidelines; ability to type at least 40 words per minute.

CSB Cultural Expectations

• Commit to learning, integrating, and modeling CSB’s ‘I CREATE’ core values: Integrity, Communication, Respect, Encouragement, Accountability, Trust, and Equality.
• Align to bank-wide vision, mission, and business objectives.
• Commit to continuous personal and professional growth in the areas of teamwork, client service, and job specific competencies.

Processing and Underwriting Support Expectations

• Prepare initial disclosures for applicable loan types within required regulatory timeframes.
• Compile, review, and organize borrower and loan documentation for underwriting submission; identify missing or inconsistent information and coordinate timely resolution.
• Order, track, receive, and appropriately review third-party documentation, including title, appraisal, property and flood insurance, and other required items.
• Register secondary market loans in applicable investor systems and support each file through approval in accordance with investor requirements.
• Work with lenders, borrowers, underwriters, and other parties to clear conditions and obtain documentation needed for timely loan approval.
• Perform basic analysis of financial information as needed to support underwriting and loan decision processes.

Pipeline and Customer Coordination Expectations

• Manage assigned loans in process and continually monitor status, deadlines, and outstanding items to support expected closing dates.
• Communicate directly with borrowers on the lender's behalf to obtain documentation and provide clear status updates throughout the process.
• Coordinate with lenders, borrowers, title companies, attorneys, Realtors, insurance agents, processors, underwriters, and investors regarding changes, requirements, or issues affecting approval or closing.
• Maintain accurate notes, documentation, and system data while providing responsive, professional customer service.

Closing and Funding Expectations

• Prepare complete and accurate closing packages for applicable loan types in accordance with Bank guidelines, loan approval terms, and secondary market commitments and requirements.
• Coordinate the pre-closing review of loan file documents and data before issuing the Closing Disclosure and final loan documents, including review of title work, appraisal, underwriting conditions, and property and flood insurance.
• Complete disbursement procedures for funds issued to the title company, borrower, or payoff recipients.
• Ensure approved loans move through closing and funding in a timely manner and that completed Bank and investor files are prepared for internal archival.

Post-Closing and Operational Support Expectations

• Respond to investor post-closing deficiency requests and coordinate corrections needed to support timely loan funding or purchase.
• Clear exceptions identified through internal post-close review and deliver required loan documentation to third parties for pre-closing and post-closing quality-control review.
• Complete assigned construction draw monitoring and construction conversion activities.
• Support shared Loan Operations responsibilities, including wire and check verifications, construction draw requests, lender support, and department communications via various communication methods including email and telephone.
• Recommend process improvements and complete other related administrative or operational duties as assigned.
• Provide guidance and training to less experienced team members as needed.

Compliance/Other Expectations

• Remain trained and knowledgeable in applicable mortgage lending and Bank compliance requirements, including TRID, Regulation Z, RESPA, Fair Lending, Flood, BSA, and OFAC requirements.
• Follow Bank policies, procedures, internal controls, approval requirements, and applicable laws and regulations.
• Protect confidential customer and Bank information and promptly escalates material documentation, compliance, fraud, or operational concerns to the appropriate parties.
• Maintain working knowledge of internal loan guidelines, secondary market requirements, regulatory developments, and process changes.
• Other duties as assigned.

Physical Demands

• Frequent sedentary work that primarily involves sitting.
• Occasional standing and walking.
• Frequent repetitive motions that include the hands and/or fingers.
• Constant operation of a computer and other office productivity machinery, such as a calculator, copy machine, phone, and printer.
• Constant lifting of up to 25 pounds.
• Constant written and verbal communication with others to exchange information.
• Constant state of awake and alertness.
• Occasional need to speak to groups of people.
• Constant ability to report in-person regularly and consistently at job site.
• Constant ability to distinguish colors and clearly view close up written materials.
• Constant exposure to moderate background noise (keyboards, telephones, printers, talking, etc.).
• Occasional need to travel to other bank locations or various types of client business locations.
• Occasional exposure to outdoor weather for up to a few hours at a time.

Community State Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.