Montessori Front Office & Admin Coordinator

Hirebridge LLC; Fremont (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical coverage 70% paid

Dental and vision coverage

PTO and sick leave

12 paid holidays

Paid week-off in December

401K

Professional development

Job summary

Learn & Play Montessori Schools is seeking an Administrative Assistant to coordinate front office activities and communicate with staff and families. You will perform clerical tasks, schedule tours and appointments, and maintain records to support high standards of operation.

Responsibilities include greeting visitors, handling inquiries, database management, calendar upkeep, supply ordering, and staff collaboration. Candidates should have ECE education background and strong communication skills.

Qualifications

• Associate or Bachelor’s Degree in Early Childhood Education preferred.
• Proficient with Microsoft Office; SharePoint a plus.
• Completed 12 Core ECE Units preferred.
• Excellent verbal and written communications skills.
• Ability to adapt to changing schedules and priorities.
• Experience coordinating front-office operations is a plus.

Responsibilities

• Greet and assist visitors.
• Respond to phone/email requests in Procare from parents/staff promptly and professionally.
• Database management of confidential information.
• Create, revise systems and procedures; review forms and office layout.
• Maintain calendars and attendance records.
• Coordinate staff meetings and scheduling of events.
• Communicate and cooperate with other departments for school activities.
• Provide classroom support as necessary.

Skills

Verbal communication

Written communication

Leadership

Organizational skills

Planning skills

Customer service

Education

Associate or Bachelor’s Degree in Early Childhood Education

12 Core ECE Units

Tools

Microsoft Office

SharePoint

Job description

Learn & Play Montessori Schools is seeking an Administrative Assistant to coordinate front office activities and communicate with staff and families. You will perform clerical tasks, schedule tours and appointments, and maintain records to support high standards of operation.

Responsibilities include greeting visitors, handling inquiries, database management, calendar upkeep, supply ordering, and staff collaboration. Candidates should have ECE education background and strong communication skills.