Monoclonal Antibody Program Coordinator

WVU Medicine; Morgantown (WV); Presencial; USD 80.000 - 110.000; Jornada completa

Descripción de la vacante

WVUH West Virginia University Hospitals seeks a senior administrator to lead and coordinate a broad portfolio of projects for the Executive Director of Neuro and hospital leadership. The role provides comprehensive programmatic support, scheduling, communications, and file management in a dynamic healthcare setting.

You will initiate programs with executive input, manage stakeholder communications, and oversee events, travel, and reports.

Formación

• Excellent interpersonal and communication skills.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office and data management.
• Ability to maintain confidentiality and exercise independent judgment.
• Experience coordinating multiple projects and supporting executives.

Responsabilidades

• Leads, coordinates, and has responsibility for a wide variety of special projects for the Executive Director and hospital leadership staff.
• Provide comprehensive support to the Executive Director of the Rockefeller Neuroscience Institute: scheduling, correspondence, calls, and file maintenance.
• Initiates programs with the Executive Director and coordinates their implementation with internal and external stakeholders.
• Communicates project status and prepares regular reports.
• Develops and coordinates communications to program stakeholders and other groups.
• Enhances organizational reputation through ownership of requests and value-add initiatives.
• Coordinates complex travel arrangements and special travel requirements.
• Drafts and organizes correspondence, itineraries, publications, data, and materials for emails, newsletters, presentations, and reports.
• Conducts interviews and trains neuroscience program staff.
• Plans and facilitates events (retreats, seminars, ceremonies, workshops, conferences) and engages volunteers.
• Prepares agenda items, minutes, and reports from data.
• Assists with governmental affairs matters and maintains communication with officials.
• Supervises and assigns tasks to neurosciences program staff.

Conocimientos

Relationship management

MS Office proficiency

Interpersonal communication

Organizational skills

Problem solving

Confidentiality

Educación

Bachelor’s Degree in Business Administration, Healthcare Administration, or related field

Descripción del empleo

Responsible for project development, planning, and implementation of new and expanded programs in conjunction with executives. Provides programmatic support to the individual executives, as well as the programs that they create, manage, and oversee. Independently performs a wide range of administrative duties, support, and coordination of projects in a rapidly changing environment. Responsible and accountable for the coordinated management of multiple projects directed toward strategic business and other organizational objectives. The position supports the development and implementation of strategic initiatives by assisting with the creation of comprehensive program plans for key organizational initiatives.

Minimum Qualifications

• Bachelor’s Degree in Business Administration, Healthcare Administration, or related field.

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Bachelor’s Degree in Business Administration, Healthcare Administration, or related field.

Experience

• Two years of healthcare, project management, or related experience.
• Two years of high level administrative experience.

CORE DUTIES AND RESPONSIBILITIES

• Leads, coordinates, and has direct responsibility for a wide variety of special projects on behalf of the Executive Director of Neuro and/or hospital leadership staff.
• Provide exceptional comprehensive support to the Executive Director of the Rockefeller Neuroscience Institute (RNI): scheduling of meetings, preparing and processing all correspondence, answering and screening calls, and maintaining all files.
• Initiates programs in direct consultation with Executive Director and coordinates their implementation and completion in collaboration with appropriate internal and external customers.
• Responsible for effective communication and regular reports of project status.
• Develops and coordinates communication to all program stakeholders and other necessary individuals/groups.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Coordinate complex travel arrangements as required and arrange for special travel requirements.
• Drafts, proofreads, prepares, organizes, and coordinates the preparation of correspondence, complex itineraries, publications, data, and materials for emails, newsletters, presentations and reports.
• Conducts interviews and facilitates training of the neurosciences program’s staff.
• Plans, organizes, and facilitates special events including retreats, seminars, award ceremonies, workshops and conferences. Participates as appropriate. Solicits and engages volunteers and planning committees for special programs and projects as necessary.
• Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments.
• Assists the Executive Director of the RNI with national, state and local governmental affair matters, including document preparation, meeting coordination and problem solving. Promotes and maintains effective communication both written and orally with and between local, state and national government officials.
• Provides administrative oversight and supervision of neurosciences program staff which may include assignment of tasks.

PHYSICAL REQUIREMENTS

• Ability to sit for long periods of time
• Ability to lift, push or pull 10-15 pounds.

WORKING ENVIRONMENT

• Working conditions are based on a normal office environment.

Skills And Abilities

• Ability to develop and maintain positive relations within teams and external parties.
• Strong computer skills, including proficiency in Microsoft Office.
• Must demonstrate excellent interpersonal and communication skills. Strong organizational skills.
• Ability to problem solve and make appropriate decisions.
• Ability to maintain a high level of confidentiality.

Additional Job Description

Scheduled Weekly Hours

40

Shift

United States of America (Exempt)

Company

WVUH West Virginia University Hospitals

Cost Center

7886 WVUH Infusion Center RNI

Address

33 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.