Neurology Office Facilitator

WVU Medicine Camden Clark Medical Center; Parkersburg (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

CCMC Camden Clark Medical Center in Parkersburg, WV seeks a detail‑oriented administrative assistant to support the Business Manager and Executive Director. You will handle secretarial duties, manage scheduling, maintain records, and ensure smooth patient and staff interactions.

Responsibilities include clerical tasks, inventory and supplies coordination, preparing reports, and assisting with billing and education programs.

Qualifications

• High School diploma or GED required.
• Strong clerical and secretarial skills.
• Excellent written and verbal communication.

Responsibilities

• Perform highly skilled secretarial and receptionist duties.
• Provide clerical support including ordering supplies, typing, reports, records, and scheduling.
• Schedule clinical appointments, referrals, and education class participants.
• Assist with billing preparation and processing of insurance authorization.

Skills

Secretarial skills

Interpersonal communication

Scheduling and calendar management

Education

High School diploma or GED

Tools

Allscripts scheduling software

Job description

Under minimal supervision provides administrative, secretarial and clerical support to the Business Manager and Executive Director. Ensure harmonious interaction with staff members. Ensure overall patient experience satisfaction. Maintain computer database entry/update; Maintain information regarding supplies(i.e. inventory, brand, ordering procedures, etc.); File Maintenance; Written correspondence, as needed; perform minor administrative detail; assists in meeting the day to day needs of the department; Support initiatives and performance improvement activities; Other activities as needed, as directed by Business Manager/Executive Director.

Minimum Qualifications

• High School graduate or GED.

Core Duties and Responsibilities

The statements described here are intended to describe the general nature of work being performed by the people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Responsible for performing highly skilled secretarial and receptionist duties.
• Clerical support includes, but is not limited to, secretarial duties, ordering supplies, typing, making copies, generating reports, record keeping, scheduling, serving as facilitator for programs, and other responsibilities necessary for operation of the department.
• Oversees billing to including preparing encounter forms for billing company pickup.
• Assists in the preparation of reports which are complex and/or confidential in nature.
• Assists with insurance authorization process.
• Responsible for scheduling clinical appointments, referrals, and education class participants.
• Assists with educational forums and classes as necessary.
• Report maintenance issues to appropriate personnel.
• Manage physician schedule (holiday and vacation NOT Allscripts).
• Coordinate time off of staff with business Manager.
• Monitor overtime hours.
• Provide feedback on agenda items for monthly office meetings.
• Other duties as assigned by Business Manager.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Cognizant of environmental factors, infection control issues and maintains a safe environment.

Skills and Abilities

• Ability to be scheduled for work based on operational needs of the hospital.
• Possesses the ability to deal tactfully and harmoniously with guests.

Additional Job Description

3Good grammar, composition and organizational skills required.

Scheduled Weekly Hours

40

Exempt/Non-Exempt

Shift

United States of America (Non-Exempt)

Company

CCMC Camden Clark Medical Center

Cost Center

8325 UHA Neurology Parkersburg

Address

3803 Emerson Avenue

Parkersburg

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.