Sr Executive Asst - NE

WVU; Morgantown (WV); On-site; USD 42,000 - 66,000; Full time

Job summary

WVUH West Virginia University Hospitals seeks a Sr Executive Assistant to provide high-level administrative and secretarial support to the executive leadership team. The role requires handling confidential information, coordinating schedules and meetings, drafting correspondence, and preparing reports.

Responsibilities include travel arrangements, minutes, data gathering, and cross-training with other staff.

Qualifications

• Maintains confidentiality at all times.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Ability to work independently and exercise good judgment with attention to detail.

Responsibilities

• Provide executive support to senior leadership and act as a liaison to hospital leadership.
• Screen and route phone calls and in-person requests for senior executives.
• Coordinate scheduling for standing meetings and travel arrangements.
• Prepare agendas, take minutes, and compile reports from established data sources.
• Draft and proofread personal and business correspondence.
• Compile statistical, financial or unit activity data as assigned.
• File, archive, and manage office records; prepare meeting materials.

Skills

Confidentiality

Written communication

Verbal communication

Attention to detail

Independent work

Education

High School Diploma or equivalent; experience

Associate’s Degree + 4 years experience

Bachelor’s Degree + 2 years experience

Tools

Microsoft Office

Job description

Sr Executive Asst - NE page is loaded## Sr Executive Asst - NElocations: Health Sciences Centertime type: Full timeposted on: Posted 8 Days Agojob requisition id: JR26-34347## Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions.**MINIMUM QUALIFICATIONS:****EDUCATION, CERTIFICATION, AND/OR LICENSURE:**1. High School Diploma or Equivalent **AND** six (6) years of Administrative Experience **OR** Associate’s Degree **AND** four (4) years of administrative Experience **OR** Bachelor’s Degree **AND** two (2) years of administrative experience.**CORE DUTIES AND RESPONSIBILITIES:** The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.1. Works independently to initiate and complete Executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. 2. Responds to requests for information from a variety of senior/executive level leaders. 3. Independently screens phone and face to face requests for the senior/executive leadership. 4. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested 5. Assist senior/executive in developing and gathering data for specific projects. 6. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. 7. Establish and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate. 8. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. 9. Researches and compiles information as requested from senior/executive. 10. Works independently drafting personal and business correspondence, letter and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. 11. Compiles accurate statistical, financial or unit activity data for department as assigned. 12. Coordinates travel arrangements as needed and prepares travel reimbursement for signature. 13. Participates in cross-training with all other support other support staff in hospital. 14. Prioritizes mail, messages, inquiries, etc. for senior/executive’s action or response. 15. Works with management to coordinate and identify educational and training opportunities.**PHYSICAL REQUIREMENTS:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Ability to sit for long periods of time.**WORKING ENVIRONMENT:** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Standard office environment.**SKILLS AND ABILITIES:**1. Maintains a high level of confidentiality at all times. 2. Excellent written and verbal communication skills. 3. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint) 4. Ability to work independently and exercise good judgment with exemplary attention to detail.**Additional Job Description:****Scheduled Weekly Hours:**40**Shift:****Exempt/Non-Exempt:**United States of America (Non-Exempt)**Company:**WVUH West Virginia University Hospitals**Cost Center:**8381 UHA VP Office HSC**Address:**1 Medical Center DriveMorgantownWest Virginia**Equal Opportunity Employer**West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.