(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute

West Virginia University; Morgantown (WV); Sur place; USD 40 000 - 55 000; Plein temps

Avantages offerts par ce poste

Health insurance

13 paid holidays

24 annual leave days

401(a) retirement savings with matching

Wellness programs

Résumé du poste

West Virginia University is seeking a Senior Office Administrator for the Rockefeller Neuroscience Institute. This role involves providing complex administrative support, coordinating operations across the institute, and managing calendars and travel arrangements for senior leaders.

Ideal candidates will hold a Bachelor’s degree and possess at least two years of relevant administrative experience. Benefits include health insurance, 37.5-hour work week, and generous leave policies.

Qualifications

• Minimum of two years of experience in an administrative office setting.
• Ability to work independently and maintain confidentiality.
• Proven skill in interacting with the public.

Responsabilités

• Oversee daily operations and coordinate project schedules.
• Prepare reports on projects and maintain updated records.
• Implement and recommend new program goals.

Connaissances

Office procedures knowledge

Interpersonal skills

Confidentiality maintenance

Strong communication

Formation

Bachelor’s degree in business or related field

Description du poste

Overview

The Rockefeller Neuroscience Institute (RNI) at West Virginia University is a multidisciplinary institute that delivers neurological and mental health care to over 300,000 patients annually. RNI employs more than 300 physicians and scientists and partners with academia, government, and industry to advance neuroscience research and therapeutics. The RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown.

The Senior Office Administrator will provide complex and independent administrative support for the RNI IC Administration, ensuring efficient operations and coordination across the institute.

Responsibilities

• Oversee daily operations of the assigned area, coordinate project schedules, resources, and communication among project teams, administration, and vendors.
• Develop comprehensive reports on projects, maintain updated records, and create proposals related to ongoing initiatives.
• Implement policies and practices related to awards and initiatives, recommend new or revised program goals, track expenditures, and process contracts and sub‑contracts for vendors and collaborators.
• Create workflow for the assigned area and recommend process improvements.
• Maintain complex executive calendars for senior leaders, arrange travel, and process reimbursements.
• Assist in coordinating special events, conferences, meetings, guest lectures, and other activities, including travel arrangements, catering, and guest hospitality.
• Review or edit reports on projects or initiatives.
• Provide supervision to students assigned to the area, as needed.

Benefits

• 37.5‑hour work week
• 13 paid holidays
• 24 annual leave days per year
• 18 sick days per year
• Health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match and eligibility to continue health insurance
• Wellness programs

Qualifications

• Bachelor’s degree in business or a field directly related to the area of assignment.
• Minimum of two (2) years of experience in an administrative office setting, or equivalent combination of education and experience.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Ability to learn and apply policies, procedures, and guidelines related to the position and work unit.
• Ability to maintain confidentiality.
• Ability to work independently.
• Strong knowledge of office procedures, correct English usage, grammar, spelling, and punctuation.
• Proven skill in interacting with the public.
• Knowledge of budget issues and regulations, with ability to interpret and apply policies.
• Knowledge of fiscal record‑keeping principles.
• Strong interpersonal skills with professional demeanor in interactions via phone or in person.
• Ability to establish and maintain cooperative relationships with all levels of employees.
• Demonstrated ability to apply judgment, discretion, and initiative in complex administrative tasks.

Pay Grade

Pay Grade: 18

EEO Statement

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.