Modular Rentals Coordinator

Pacific Mobile Structures, Inc.; Chehalis (WA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Paid holidays

PTO

Medical/Dental/Vision

Volunteer time

401K with match

Exercise stipend

Wellness incentives

Safety recognition

Years of service recognition

Employee training

Drug-free environment

Job summary

Pacific Mobile Structures, Inc. is seeking a Rental Project Coordinator in Chehalis, WA. The role coordinates deliveries, pickups, relocations, and related transportation, ensuring accurate documentation and smooth project lifecycles.

You will support Sales and Operations, create rental quotes, and communicate scheduling details to customers and drivers, while maintaining billing accuracy and vendor coordination. This full-time position operates in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of experience in project coordination, dispatching or a related support role.
• Valid driver’s license required.
• Demonstrate organizational, multitasking, customer service, and problem-solving skills with the ability to communicate professionally across departments and with customers while managing multiple priorities accurately and independently in a fast-paced environment.
• Experience with modular construction projects is a plus.

Responsibilities

• Coordinate and schedule deliveries, pickups, relocations, and service-related transportation activities while maintaining communication with customers, drivers, vendors, Sales, and branch personnel.
• Generate and maintain accurate operational documentation, including delivery and move paperwork, Rental Orders (ROs), LUCI forms, change orders, vendor invoices, and customer records within company systems.
• Ensure accurate processing and tracking of on-rent/off-rent activity, returns, billing information, and workflow statuses, including Prep to Ship (P2S) requirements.
• Provide operational and administrative support to the Sales team by generating rental quotes, supporting customer inquiries, and coordinating rental activities throughout the project lifecycle.
• Serve as a primary point of contact for customers regarding scheduling, delivery expectations, rental updates, and operational support needs.
• Generate and manage purchase orders, review operational expenses and billing accuracy, and partner with Accounting to resolve invoice discrepancies, collections, and related financial issues.
• Participate in branch operational meetings, provide KPI and scheduling updates, and support branch leadership with forecasting, compliance, and cross-functional operational processes.
• Support overall branch operations by assisting with process improvements, workflow coordination, and additional operational or administrative projects as assigned.

Skills

Project coordination

Organization

Multitasking

Customer service

Communication

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft D365

Job description

Pacific Mobile Structures, Inc. is seeking a Rental Project Coordinator in Chehalis, WA. The role coordinates deliveries, pickups, relocations, and related transportation, ensuring accurate documentation and smooth project lifecycles.

You will support Sales and Operations, create rental quotes, and communicate scheduling details to customers and drivers, while maintaining billing accuracy and vendor coordination. This full-time position operates in a fast-paced office environment.