Dynamic Rental Projects Coordinator

Pacific Mobile; Chehalis (WA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Paid holidays

PTO

Medical coverage

Volunteer time off

401(k) match

Exercise subsidy

Wellness incentives

Recognition programs

Training

Drug-free workplace

Job summary

Pacific Mobile in Chehalis, WA is hiring a Rental Project Coordinator to manage the full lifecycle of rental orders from quote support through on-rent, off-rent, and invoicing accuracy.

The role supports Sales, Operations, customers, vendors, and drivers, ensuring timely, professional communications and efficient deliveries and pickups. Strong organization, multi-tasking, and problem-solving skills are essential.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum 2 years in project coordination, dispatching or related role in construction, equipment rental or logistics.
• Certifications/Licenses: Valid driver’s license required.
• Skills: Organize, multitask, provide customer service, communicate across departments in a fast-paced environment.

Responsibilities

• Coordinate and schedule deliveries, pickups, relocations, and service-related transportation with customers, drivers, vendors, Sales, and branch personnel.
• Generate and maintain delivery/move paperwork, Rental Orders, LUCI forms, change orders, vendor invoices, and customer records in systems.
• Track on-rent/off-rent activity, returns, billing information, and workflow statuses including P2S needs.
• Support Sales by generating rental quotes and handling customer inquiries throughout the project lifecycle.
• Act as primary contact for customers on scheduling, delivery expectations, and operational support.
• Manage purchase orders, review expenses and billing, and work with Accounting to resolve invoice issues.
• Participate in branch meetings, provide KPI updates, and assist with forecasting and compliance.
• Assist with process improvements and additional operational projects.

Skills

Organization

Multitasking

Customer service

Communication

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft D365

Job description

Pacific Mobile in Chehalis, WA is hiring a Rental Project Coordinator to manage the full lifecycle of rental orders from quote support through on-rent, off-rent, and invoicing accuracy.

The role supports Sales, Operations, customers, vendors, and drivers, ensuring timely, professional communications and efficient deliveries and pickups. Strong organization, multi-tasking, and problem-solving skills are essential.