Mobile Program Coordinator

The Edventure Group

West Virginia

On-site

USD 42,000 - 62,000

Full time

13 days ago

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Job summary

WV Women Work is seeking a hands-on Program Coordinator to lead the day-to-day operations of the Second Shift and Step Up Recovery programs across North Central and Southern West Virginia. You will build partner relationships, schedule and deliver trainings, coordinate participant services, and maintain program data to ensure practical results.

This field-based role requires initiative, follow-through, and the ability to move ideas into plans and actions without step-by-step direction.

Qualifications

High School Diploma or GED is required; some college coursework preferred.
Experience in workforce development or nonprofit operations is preferred.
Experience working with individuals in recovery, re-entry, or high-barrier populations is strongly preferred.
Familiarity with databases, CRMs, or participant tracking systems is a plus.

Responsibilities

Own the daily operation of Second Shift and Step Up Recovery; maintain calendars; take activities from idea through completion; solve routine problems independently; communicate barriers early; follow through on commitments.
Recruit, enroll, track, and follow up with participants; coordinate and help deliver workshops, bootcamps, online training, credentials, and career exploration; maintain participant engagement after training; connect participants with additional career and support services.
Build and maintain relationships with recovery, re-entry, workforce, education, and community partners; coordinate events from beginning to end; handle staff, space, supplies, equipment, recruitment, setup, documentation, cleanup, and follow-up.
Keep calendars, participant records, attendance, credentials, training hours, employment outcomes, and other required data current; support grant reporting and compliance; collect feedback; use learnings to improve the program.
This is a flexible, field-based position—not a primarily remote position. Travel throughout West Virginia regions is required; occasional evenings or weekends may be needed.

Skills

Organizational skills

Time management

Schedule management

Clear communication

Data tracking

Google Workspace / LMS

Independent with teamwork

Clean driving record

Community/workforce experience

Recovery/rehab population experience

Education

High School Diploma or GED

Some college coursework

Job description

Job Opening: Mobile Program Coordinator

Location: North Central, WV OR Southern WV

Schedule: Flexible (Day Shift)

Position Type: Full Time

The Program Coordinator is responsible for the day-to-day coordination, implementation, and results of WV Women Work’s mobile workforce programs, Second Shift and Step Up Recovery. This person serves as the operational hub of the programs—building partner relationships, scheduling and delivering programming, coordinating participant services, maintaining program data, and making sure good ideas actually turn into good programs.

What This Job Actually Is

This is a hands-on program leadership role, not a passive administrative position. The Program Coordinator is expected to take ownership of the day-to-day success of the program: build relationships, schedule and execute training, recruit and follow up with participants, coordinate staff and resources, maintain accurate data, solve routine problems independently, and keep the program moving.

Success in this position requires action, follow-through, initiative, and comfort making decisions. We are looking for someone who sees what needs done and does it, asks for help when it is genuinely needed, and can move work from idea → plan → execution without waiting for step-by-step direction.

A typical week may include meeting with a recovery partner, teaching a career-readiness workshop, loading supplies for an off-site bootcamp, enrolling participants in online training, calling participants who need follow-up, updating the program tracker, scheduling the next month’s events, helping set up hands-on training, and solving whatever ordinary logistical problem comes up along the way.

If you prefer a position where most of your time is spent at a desk, where someone else determines your daily priorities, or where your primary responsibility is sending emails and attending meetings, this is probably not the right position for you.

Primary Responsibilities

Ownership & Program Execution

Own the daily operation of Second Shift and Step Up Recovery; maintain the 30/60/90-day calendar; take activities from idea through completion; solve routine problems independently; communicate barriers early; and follow through on commitments.

Participants & Training

Recruit, enroll, track, and follow up with participants; coordinate and help deliver workshops, bootcamps, online training, credentials, and career exploration; maintain participant engagement after training; and connect participants with additional career and support services.

Partners & Events

Build and maintain relationships with recovery, re-entry, workforce, education, and community partners; coordinate events from beginning to end; and handle the practical details—staff, space, supplies, equipment, recruitment, setup, documentation, cleanup, and follow-up.

Tracking & Results

Keep calendars, participant records, attendance, credentials, training hours, employment outcomes, and other required data current; support grant reporting and compliance; collect feedback; and use what we’re learning to continuously improve the program.

Work Environment & Schedule

This is a flexible, field-based position—not a primarily remote position. Work happens wherever participants and partners are: WV Women Work offices, recovery and re-entry programs, community sites, training events, employer locations, and occasionally from home. Some evening or weekend work may be required.

Regular travel throughout West Virginia regions (north or south) is required, along with the ability to transport program materials and assist with event setup and breakdown.

The person who thrives in this job:

Is a doer who enjoys turning ideas into action.

Takes ownership without needing constant supervision or reassurance.

Can make reasonable day-to-day decisions independently.

Is comfortable calling people, walking into community organizations, building relationships, and asking people to participate.

Can manage several moving pieces without becoming paralyzed by small decisions.

Understands that “I sent an email” is not the same thing as completing a task.

Follows up when someone doesn’t respond instead of assuming the work is finished.

Is resourceful. If Plan A doesn’t work, they try Plan B.

Is comfortable working in a small nonprofit where everyone occasionally loads a vehicle, moves a table, makes copies, teaches a class, talks to an employer, or handles something outside their formal job description.

Cares more about whether participants actually get somewhere than whether an activity can be checked off a list.

This position is successful when the program is active and moving: partners are engaged, trainings are scheduled and delivered, participants are showing up, records are current, people receive meaningful follow-up, credentials are earned, connections to employers are made, and participants are progressing toward employment. Activity is not the same as progress. We value follow-through and results.

Required Skills