MLS & Broker Compliance Lead

LPT-Realty; United States; Remote; USD 42,000 - 68,000; Full time

Job summary

LPT-Realty is seeking an organized MLS and Branch Compliance Administrator to oversee REALTOR® association and MLS memberships, plus bill-back payment administration and IDX services across multiple states.

The role emphasizes accuracy, customer service, and strong coordination with accounting, brokers, MLS organizations, and internal teams to ensure compliant memberships and efficient operations.

Qualifications

• Associate degree or equivalent work experience preferred.
• 2+ years of experience in real estate operations, MLS administration, brokerage support, accounting support, or association management preferred.
• Experience with MLS systems, REALTOR® associations, IDX services, and brokerage operations preferred.
• Experience processing invoices, payment reconciliation, or billing administration.
• Strong organizational, analytical, and time-management skills.
• Exceptional attention to detail with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, including Excel, OneDrive, and shared tracking systems.
• Ability to quickly learn proprietary software and internal operational systems.

Responsibilities

• Manage REALTOR® association and MLS dues for brokers across 16 states with various billing cycles (monthly, quarterly, semi-annual, annual).
• Review invoices to determine agent additions/removals and update state credit card records.
• Prepare payment authorization forms and communicate billing requirements to agents.
• Follow up with agents on missing payment or authorization information.
• Track all MLS/association payments with invoice numbers, dates, amounts, and methods.
• Maintain organized payment records and upload receipts for reconciliation.
• Collaborate with Accounting to establish recurring MLS bill-back charges where applicable.
• Review invoices for separated agents and coordinate to prevent unnecessary billing.
• Contact agents about transfer fees, MLS violations, past-due balances, and disputed charges.
• Communicate billing status to brokers to prevent suspensions.
• Submit internal requests to suspend agents missing payment/authorization information.
• Process REALTOR® association and MLS membership applications for brokers entering new markets.
• Coordinate membership setup for timely MLS access and track credentials.
• Communicate mandatory requirements to prevent membership or office suspensions.
• Process initial membership fees and related expenses.
• Submit MLS waiver requests with supporting documentation.
• Manage waiver submissions from individuals to large-scale requests (up to 1,000+ agents).

Skills

Organizational skills

Analytical skills

Time-management

Communication skills

Multitasking

Attention to detail

Education

Associate degree or equivalent

Tools

Microsoft Office

Excel

OneDrive

Tracking systems

Job description

LPT-Realty is seeking an organized MLS and Branch Compliance Administrator to oversee REALTOR® association and MLS memberships, plus bill-back payment administration and IDX services across multiple states.

The role emphasizes accuracy, customer service, and strong coordination with accounting, brokers, MLS organizations, and internal teams to ensure compliant memberships and efficient operations.