Missions Operations Coordinator

West End Community Church; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Long-term Disability Insurance

401(k) plan with up to 6% company%20%7

Job summary

West End Community Church in Nashville, TN, is seeking a Missions Support Specialist to strengthen the organization and execution of the Missions Department. You will provide administrative, organizational, and relational support to ensure clear systems, effective communication, and consistent follow-through across all missions initiatives.

Reporting to the Director of Missions, you will work with the Missions Team, Operations, and Facilities.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum 3 years of experience in an administrative or operational support role.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.
• Proficiency in Microsoft Office and productivity tools.
• Ability to manage multiple priorities and deadlines with consistency.
• Proactive, dependable, and solution-oriented.
• Trustworthy and able to maintain confidentiality.

Responsibilities

• Support the Missions Department through clear, consistent, and reliable administrative execution.
• Ensure strong organization, communication, and follow-through across all missions initiatives.
• Maintain accurate and actionable systems for tracking partners, volunteers, and ministry activity.
• Report on key data, including budgets, expenses, and engagement metrics, to support informed decision-making.
• Provide proactive support so ministry leaders can focus on relational and strategic work.
• Contribute to a culture where partners, volunteers, and staff feel supported and cared for.
• Provide administrative support to the Director of Missions and Missions Coordinators.
• Maintain accurate records for partners, volunteers, and departmental tracking systems.
• Assist with budget documentation, expense tracking, and reimbursement processes.
• Track and report on key data, including ministry results and engagement metrics.
• Anticipate needs and proactively support departmental priorities.
• Coordinate calendars, meetings, and ministry events.
• Manage logistics for internal and external meetings, including hospitality, meals, and offsite needs.
• Ensure timely follow-up on priorities and scheduling needs.
• Serve as a point of contact for missions-related communication, responding appropriately in a timely manner.
• Manage emails, reports, and correspondence.
• Assist in preparing materials for missions initiatives and events, including agendas, materials, and presentations.
• Take notes and track follow-up action items.
• Support logistics for trainings, events, and ministry gatherings.
• Assist with travel coordination, itineraries, and documentation for mission trips.
• Support trip preparation in partnership with ministry leaders.
• Maintain organized records and assist with related expenses.

Skills

Organizational skills

Written and verbal communication

Multitasking

Confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Productivity tools

Job description

West End Community Church in Nashville, TN, is seeking a Missions Support Specialist to strengthen the organization and execution of the Missions Department. You will provide administrative, organizational, and relational support to ensure clear systems, effective communication, and consistent follow-through across all missions initiatives.

Reporting to the Director of Missions, you will work with the Missions Team, Operations, and Facilities.