Mission Travel Coordinator for DoD & NATO Ops

Navanti Group; Arlington (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

Navanti Group is seeking a Trip Planner / Mission Travel Coordinator to provide detailed administrative and logistics support for DoD personnel and senior leaders across Europe, including Mons, Belgium and EUCOM AOR.

The role involves coordinating travel, visas, access, and travel packages, in a joint multinational environment. BA/BS required; 5+ years in DoD/travel coordination; strong MS Office skills and ability to travel within Europe.

Qualifications

• 5+ years of relevant experience in military, DoD, federal government, contractor, logistics, travel coordination, executive support, or administrative roles.
• Experience coordinating complex travel with multiple locations, orgs, and stakeholders.
• Experience developing itineraries, trip books, travel packages, briefing books, or similar executive admin products.
• Ability to manage multiple concurrent actions, schedules, and suspenses in a high-tempo environment.
• Strong written and verbal communication skills.
• Experience operating in multinational or DoD headquarters environments.
• Ability to travel within the EUCOM AOR as required.

Responsibilities

• Coordinate end-to-end admin and logistical travel requirements (air, rail, ground, lodging, transfers).
• Develop and maintain trip booklets, itineraries, and read-ahead materials for travelers and leaders.
• Coordinate with staff and partners to synchronize travel requirements across organizations.
• Manage visit requests, clearances, access, and travel documentation (SOFA, passports, visas).
• Maintain travel trackers, schedules, manifests, and contact rosters for visibility.
• Monitor travel execution and adapt plans to evolving mission needs.
• Support senior leader engagements, Distinguished Visitor movements, conferences, and exercises.
• Prepare travel-related correspondence, briefing materials, and post-travel inputs.

Skills

Travel coordination

Executive support

Logistics management

MS Office

Communication skills

Multi-stakeholder coordination

Ability to travel (EUCOM area)

Education

BA/BS minimum

MA preferred

Tools

DISS

Outlook

Word

Excel

PowerPoint

Teams

Job description

Navanti Group is seeking a Trip Planner / Mission Travel Coordinator to provide detailed administrative and logistics support for DoD personnel and senior leaders across Europe, including Mons, Belgium and EUCOM AOR.

The role involves coordinating travel, visas, access, and travel packages, in a joint multinational environment. BA/BS required; 5+ years in DoD/travel coordination; strong MS Office skills and ability to travel within Europe.