Trip Planner / Mission Travel Coordinator (Anticipated Position)

Navanti Group; Arlington (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

Navanti Group is seeking a Trip Planner / Mission Travel Coordinator to provide detailed administrative and logistics support for DoD personnel and senior leaders across Europe, including Mons, Belgium and EUCOM AOR.

The role involves coordinating travel, visas, access, and travel packages, in a joint multinational environment. BA/BS required; 5+ years in DoD/travel coordination; strong MS Office skills and ability to travel within Europe.

Qualifications

• 5+ years of relevant experience in military, DoD, federal government, contractor, logistics, travel coordination, executive support, or administrative roles.
• Experience coordinating complex travel with multiple locations, orgs, and stakeholders.
• Experience developing itineraries, trip books, travel packages, briefing books, or similar executive admin products.
• Ability to manage multiple concurrent actions, schedules, and suspenses in a high-tempo environment.
• Strong written and verbal communication skills.
• Experience operating in multinational or DoD headquarters environments.
• Ability to travel within the EUCOM AOR as required.

Responsibilities

• Coordinate end-to-end admin and logistical travel requirements (air, rail, ground, lodging, transfers).
• Develop and maintain trip booklets, itineraries, and read-ahead materials for travelers and leaders.
• Coordinate with staff and partners to synchronize travel requirements across organizations.
• Manage visit requests, clearances, access, and travel documentation (SOFA, passports, visas).
• Maintain travel trackers, schedules, manifests, and contact rosters for visibility.
• Monitor travel execution and adapt plans to evolving mission needs.
• Support senior leader engagements, Distinguished Visitor movements, conferences, and exercises.
• Prepare travel-related correspondence, briefing materials, and post-travel inputs.

Skills

Travel coordination

Executive support

Logistics management

MS Office

Communication skills

Multi-stakeholder coordination

Ability to travel (EUCOM area)

Education

BA/BS minimum

MA preferred

Tools

DISS

Outlook

Word

Excel

PowerPoint

Teams

Job description

DEVELOP YOUR CAREER
Navanti Group is a young company with significant growth potential, and we offer rapid advancement for those who excel. The success of our company lies in the quality of our people, which is why we will work hard to foster your talents and develop your career.

Do really interesting work
Work on innovative projects in international security, countering radicalization, new media, and business development.

Have a voice
We eschew traditional hierarchies because they stunt potential. We believe everyone has unique value to add regardless of age or title. We celebrate great ideas that can help our clients meet their objectives, and so we have institutionalized the practice of idea-sharing and development at all levels.

We honor drive and excellence
Our meritocratic system provides great rewards to those who excel and drive the business.

Be creative
We encourage fresh thinking because that's what drives innovation in our field.

Navanti provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, sexual orientation, ancestry, national or ethnic origin, age, marital status, handicap, disability, or status as a Veteran. We do not tolerate discrimination in any form and take measures to prevent discrimination against any employee or job applicant. We have a zero-tolerance policy for sexual harassment, exploitation, and/or abuse of power.

Trip Planner / Mission Travel Coordinator (Anticipated Position)

Department: Client Site Programs - Defense

Clearance: Active TS/SCI

*Note: This position has not yet been funded. We are currently soliciting resumes from interested candidates in anticipation of a contract award.

Background:

Navanti is looking for a Trip Planner / Mission Travel Coordinator to provide detailed administrative and logistics coordination in support of Department of Defense personnel, senior leaders, and mission activities in Mons, Belgium and throughout the EUCOM Area of Responsibility.

The Trip Planner will coordinate official travel requirements, synchronize transportation and lodging arrangements, support access and clearance requirements, and develop comprehensive trip booklets and travel packages to enable seamless mission execution.

The position will support personnel operating in a joint, multinational, and NATO environment and will coordinate with command staff, action officers, security personnel, protocol staff, transportation providers, lodging facilities, and other U.S. Government and partner stakeholders.

Core Responsibilities:

• Coordinate end-to-end administrative and logistical requirements for official DoD travel, including air, rail, ground transportation, lodging, drivers, and installation transfers.
• Develop and maintain comprehensive trip booklets, itineraries, travel packages, and read-ahead materials for travelers and senior leaders.
• Coordinate with command staff, action officers, executive assistants, protocol, security, operations personnel, U.S. Government organizations, NATO elements, and partner stakeholders to synchronize travel requirements.
• Manage visit requests, VALs, clearance verification, installation access, country/theater clearances, passport and visa requirements, SOFA-related actions, and other OCONUS travel documentation as applicable.
• Maintain travel trackers, schedules, manifests, contact rosters, and other administrative tools to provide visibility of planned and ongoing movements.
• Monitor travel execution and rapidly coordinate changes to transportation, lodging, meetings, and other logistics requirements in response to evolving mission needs.
• Support senior leader engagements, Distinguished Visitor movements, conferences, exercises, working groups, and other command activities requiring coordinated travel.
• Prepare and maintain travel-related correspondence, briefing materials, administrative documentation, and post-travel AAR or lessons-learned inputs as required.

Minimum Qualifications:

• 5+ years of relevant experience in military, DoD, Federal Government, contractor, logistics, travel coordination, executive support, or administrative support functions.
• Demonstrated experience coordinating complex travel requirements involving multiple locations, organizations, and stakeholders.
• Experience developing detailed itineraries, trip books, travel packages, briefing books, or similar executive-level administrative products.
• Demonstrated ability to manage multiple concurrent actions, schedules, and suspenses in a high-tempo environment.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with senior military leaders, civilian officials, contractors, Allied personnel, and partner nation representatives.
• Experience operating in a joint, combined, multinational, or DoD headquarters environment.
• Ability to travel within the EUCOM Area of Responsibility, as required.

Desired Skills and Experience:

• Previous experience supporting EUCOM, SOCEUR, USSOCOM, NATO, SHAPE, a Theater Special Operations Command (TSOC), or another Geographic Combatant Command.
• Previous experience supporting senior leader, General Officer/Flag Officer (GO/FO), or Distinguished Visitor travel.
• Experience supporting DoD Temporary Duty (TDY) and OCONUS travel.
• Familiarity with Defense Information System for Security (DISS), Visit Authorization Letters, country and theater clearance processes, and installation access requirements.
• Familiarity with Status of Forces Agreement (SOFA), Common Access Card (CAC), passport, visa, and foreign clearance requirements.
• Knowledge of European air, rail, lodging, and ground transportation systems.
• Previous experience working in an OCONUS DoD contractor environment.
• Familiarity with NATO headquarters, U.S. military installations, and partner organizations throughout Europe.

Education:

• BA/BS minimum; MA in International Relations, Political Science, or related area of study preferred.

Equal Opportunity Statement

Navanti Group, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.