Mission-Driven Training & Events Logistics Lead

FEDERATION OF DIOCESAN LITURGICAL COMMISSIONS; Chicago, Northern (IL, KY); Hybrid; USD 53,000 - 60,000; Full time

Job summary

The Federation of Diocesan Liturgical Commissions seeks a Training and Events Coordinator to manage the planning, logistics, and communication for our training programs and events, ensuring smooth execution from planning through follow-up.

You will work with the Training & Events and Marketing teams to maintain accurate information, craft promotional copy, and provide a high-quality participant experience across virtual and in-person formats.

Qualifications

• Bachelor’s degree required; concentration in Catholic liturgy, theology, pastoral ministry, or education preferred.
• Minimum of three years of experience in event coordination and related administrative or project management roles; experience in a Catholic parish or diocesan setting strongly preferred.
• Exceptional organizational, project-management, and communication skills, including ability to balance multiple deadlines, manage databases, proofread, and collaborate effectively with internal teams and external presenters.
• A solid understanding of Catholic liturgy and parish/diocesan life, with the ability to support formation-focused programs.
• Proficiency with Microsoft Office Suite, Adobe Creative Suite, Zoom, and Teams; familiarity with Adobe Connect and advanced PowerPoint skills a plus.
• Willingness and ability to travel, including evenings and weekends; valid driver’s license required.
• Ability to lift up to 35 pounds and drive a rental car.

Responsibilities

• Coordinate logistical details for trainings and events, including national gatherings, virtual workshops, and contracted sessions.
• Organize conference/workshop participation, including travel, lodging, booth materials, and product preparation.
• Maintain training and event webpages with accurate content in collaboration with Marketing.
• Create, review, and/or proofread promotional copy for training and events.
• Coordinate internal schedules, annual calendars, and departmental deadlines.
• Manage event-related communications, mail, and email for the Training & Events team.
• Process contracts, invoices, and payment requests related to training and events.
• Maintain event databases, workshop materials, conference supplies, and point-of-sale systems.
• Support training of conference staff and facilitate pre-event briefings and post-event debriefs.
• Coordinate with outside presenters by arranging travel and lodging, managing communication, and processing reimbursements promptly.
• Collaborate with presenters to refine PowerPoint content and translate it into an engaging, interactive virtual training experience within Adobe Connect.
• Develop and implement strategies to generate leads and contracted events.

Skills

Organizational skills

Project management

Communication

Deadline management

Database management

Proofreading

Team collaboration

Travel coordination

PowerPoint

Adobe Connect

MS Office

Adobe Creative Suite

Zoom

Teams

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Adobe Creative Suite

Zoom

Teams

Adobe Connect

PowerPoint

Job description

The Federation of Diocesan Liturgical Commissions seeks a Training and Events Coordinator to manage the planning, logistics, and communication for our training programs and events, ensuring smooth execution from planning through follow-up.

You will work with the Training & Events and Marketing teams to maintain accurate information, craft promotional copy, and provide a high-quality participant experience across virtual and in-person formats.