Mission-Driven Operations Leader for Admin & HR

Breathe Project; Pittsburgh (Allegheny County); On-site; USD 60,000 - 70,000; Full time

Job summary

Shepherd's Heart is seeking a Director of Administration to serve as the operational engine of the organization, overseeing HR, payroll, facilities, and business processes with a mission-driven focus.

You will lead the Administrative Assistant and Maintenance Supervisor, drive reductions in bureaucracy, and partner with department heads to ensure operational excellence that supports frontline staff and veterans.

Qualifications

• Proven experience leading administrative teams in nonprofit or mission-driven orgs.
• Strong HR, payroll, and benefits management with legal compliance.
• Ability to design onboarding and staff development programs.
• Track record of process improvement and operational excellence.
• Experience managing budgets and vendor relationships.

Responsibilities

• Lead HR, payroll, benefits, and employee relations with compliance and integrity.
• Supervise Administrative Assistant and Maintenance Supervisor; develop leaders.
• Eliminate bottlenecks; implement systems that propel the mission forward.
• Coordinate with department heads to align admin actions with strategy.
• Oversee facilities, vendor contracts, and recordkeeping for compliance.

Skills

Administrative leadership

HR management

Payroll administration

Operational strategy

Staff coaching

Tools

Payroll software

Recordkeeping systems

Job description

Shepherd's Heart is seeking a Director of Administration to serve as the operational engine of the organization, overseeing HR, payroll, facilities, and business processes with a mission-driven focus.

You will lead the Administrative Assistant and Maintenance Supervisor, drive reductions in bureaucracy, and partner with department heads to ensure operational excellence that supports frontline staff and veterans.