Mission-Driven Executive Office Lead

Caritas Family Solutions; Belleville (IL); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Paid training

Health Insurance

Dental and Vision

Life insurance

403(b) with company contribution 5%

Tuition reimbursement

Job summary

Caritas Family Solutions is seeking an Executive Office Manager in Illinois to provide high-level administrative support to the Senior Leadership Team and manage the daily operations of the agency's Headquarters office.

You will coordinate calendars, travel, meetings, and vendor relations while ensuring efficient, compliant office practices across locations. A strong background in nonprofit admin, five+ years of experience, and MS Office proficiency are essential.

Qualifications

• Associate degree in Business Administration, Office Administration, or related field.
• Bachelor's degree in Business, Humanities, Social Sciences, or related field preferred.
• Five or more years of progressively responsible administrative experience, including executive support.
• Nonprofit experience and vendor/fleet coordination experience preferred.

Responsibilities

• Provide high-level administrative support to the Senior Leadership Team, including correspondence and project work.
• Coordinate executive calendars, meetings, travel arrangements, and related logistics.
• Serve as primary contact for visitors, callers, vendors, and partners.
• Manage Headquarters office operations to ensure a professional, organized environment.
• Coordinate meeting and event logistics, room setup, materials, and refreshments.
• Oversee office supplies, purchases, and distribution of resources across locations.
• Liaise with vendors, facilities, maintenance, and equipment repairs.
• Perform clerical and financial tasks such as mail, petty cash, expenses, and payments.

Skills

Communication skills

Time management

Organizational skills

Attention to detail

Discretion

Interpersonal skills

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Database/records-management systems

Job description

Caritas Family Solutions is seeking an Executive Office Manager in Illinois to provide high-level administrative support to the Senior Leadership Team and manage the daily operations of the agency's Headquarters office.

You will coordinate calendars, travel, meetings, and vendor relations while ensuring efficient, compliant office practices across locations. A strong background in nonprofit admin, five+ years of experience, and MS Office proficiency are essential.