Mission-Driven Executive Assistant & Office Manager Hybrid

nonprofithr; Newark (NJ); Hybrid; USD 80,000 - 90,000; Full time

Job summary

United Way of Greater Newark is seeking an Executive Assistant & Office Manager to serve as the operational backbone of the Executive Office. You will work closely with the President & CEO and Chief of Staff to manage complex scheduling, board materials, travel, and office operations to ensure leadership can focus on strategic priorities.

The role is hybrid, requiring in-person presence at the Newark, NJ office, with responsibilities spanning scheduling, events, donor communications, vendor

Qualifications

• 5–7 years of executive support or office management experience.
• Experience managing executive calendars, travel, and high-volume correspondence.
• Experience coordinating meetings, events, and logistics for senior leadership.
• Experience with CRM platforms, project management tools, and document management systems preferred.
• Nonprofit experience is a plus; strong mission alignment encouraged.

Responsibilities

• Coordinate and manage scheduling for the Executive Office, including the President & CEO, Chief of Staff, and senior leaders as needed.
• Prepare board materials and distribute packets ahead of quarterly meetings.
• Manage travel arrangements and expense reports for executive staff.
• Maintain office operations, vendor relationships, and IT coordination.
• Support events and meetings logistics for Executive Office activities.

Skills

Calendar management

Communication

Discretion

Cross-functional collaboration

Proactive problem-solving

Education

Bachelor's degree preferred

Tools

Microsoft 365

Monday.com

Bloomerang

Salesforce

Job description

United Way of Greater Newark is seeking an Executive Assistant & Office Manager to serve as the operational backbone of the Executive Office. You will work closely with the President & CEO and Chief of Staff to manage complex scheduling, board materials, travel, and office operations to ensure leadership can focus on strategic priorities.

The role is hybrid, requiring in-person presence at the Newark, NJ office, with responsibilities spanning scheduling, events, donor communications, vendor