Hybrid Donor Operations Coordinator

Unitedwayla; Los Angeles (CA); Hybrid; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) plan

Pension

Life insurance

Disability benefits

Paid holidays

Paid time off

Hybrid work model

DTLA office access

Job summary

United Way of Greater Los Angeles seeks an Executive Assistant to the VP, providing high-level administrative support, calendar management, travel planning, and donor communications in a hybrid DTLA-based role.

You will coordinate across departments, manage donor data in CRM, and assist in campaign execution while ensuring efficient operations and timely reporting. A proactive, organized professional with strong communication is essential.

Qualifications

• Minimum 1 year of relevant administrative experience is required.
• Bachelor’s degree or equivalent professional experience preferred.

Responsibilities

• Gatekeeper, schedule, and organize the VP's calendar.
• Plan travel and accommodations for the VP.
• Oversee expenses, invoices, and internal financial processes.
• Prepare documents and correspondence for meetings with donors.
• Update donor contacts in Microsoft CRM.
• Coordinate Development Cabinet meetings and minutes.
• Support department operations and reporting.
• Maintain donor data integrity across CRM and reports.
• Respond to donor inquiries via email/phone.
• Assist in cross-team campaigns and planning.

Skills

Executive support

Communication

Proactive

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Outlook

Word

PowerPoint

Teams

Job description

United Way of Greater Los Angeles seeks an Executive Assistant to the VP, providing high-level administrative support, calendar management, travel planning, and donor communications in a hybrid DTLA-based role.

You will coordinate across departments, manage donor data in CRM, and assist in campaign execution while ensuring efficient operations and timely reporting. A proactive, organized professional with strong communication is essential.