Mission-Driven Administrative & Data Support

SEIU Local 2015; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

SEIU Local 2015 is seeking a highly organized Administrative Assistant to support regional or departmental operations. This role ensures efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership.

The Administrative Assistant collaborates with leadership, manages calendars and logistics, maintains tracking systems, and ensures compliance with organizational processes in a fast-paced, mission-driven environment.

Qualifications

• 2–3 years of administrative assistant or related experience in corporate, nonprofit, union, or public-sector environment.
• Experience supporting multiple teams, managers, or departments in a fast-paced setting.
• Demonstrated experience with data entry, reporting, and maintaining tracking systems.
• Strong experience preparing professional correspondence and administrative materials.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to type at least 45 words per minute.

Responsibilities

• Provide comprehensive administrative support to assigned departments and leadership.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas, meeting materials, and take and distribute meeting minutes.
• Draft and edit correspondence including emails, reports, forms, and announcements.
• Maintain organized filing systems (electronic and hard copy).
• Create, update, and maintain spreadsheets and databases to track departmental activities.
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities.
• Ensure accuracy and integrity of data entry, reporting, and documentation.
• Maintain activity reports, attendance records, and expense tracking.
• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions.
• Process requests, elevate issues as appropriate, and ensure timely follow-up.
• Provide administrative support for regional and department-wide initiatives.
• Coordinate logistics for meetings, trainings, and regional or organization-wide events.
• Support room setup, materials preparation, and follow-up actions.
• Assist with inventory tracking and ordering of office supplies.
• Ensure adherence to administrative processes, timelines, and documentation standards.
• Support processing of required communications such as Beck Notices.

Skills

Administrative experience

Data entry

Typing 45 wpm

Organizational skills

Multitasking

Communication

Bilingual abilities

Union/nonprofit experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

SEIU Local 2015 is seeking a highly organized Administrative Assistant to support regional or departmental operations. This role ensures efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership.

The Administrative Assistant collaborates with leadership, manages calendars and logistics, maintains tracking systems, and ensures compliance with organizational processes in a fast-paced, mission-driven environment.