Mission & Data Coordination Specialist

GBTI Solutions Inc; El Paso (TX); Presencial; USD 45 000 - 70 000; Tempo integral

Resumo da oferta

GBTI Solutions Inc in El Paso, TX seeks an administrative and PMO support professional to coordinate meetings, manage data in government systems, and assist with contract-related tasks for BPAM facility teams.

The role encompasses agenda preparation, meeting minutes, documentation control, and travel coordination, with responsibilities spanning administrative duties and M&R reporting in a government environment.

Qualificações

• Bachelor’s degree or equivalent.
• Office management and data-analytics experience desired.
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval.
• Resume must be submitted and approved by the COR and Government client before start.

Responsabilidades

• Facilitation and meeting preparation.
• Serve as facilitator for meetings and ad-hoc projects.
• Set agendas, manage to the agenda, control the meeting environment, track action items, distribute meeting minutes, and keep stakeholders current on status and next steps.
• Support planning and execution of meetings and working sessions with stated goals/objectives and actionable outcomes.
• Deliver meeting minutes within two working days when assigned.
• Data management: Track and report data in Government systems of record (TRIRIGA or successor).
• Mission support: Assist the Facility and Infrastructure Manager, Facility Operations Manager, Project Manager, COR, and/or Facility Operations Specialist with contract-related tasks such as organizing contract files and coordinating with the Financial Management Branch on payments and available balance.
• Maintain purchase logs for government credit cards (PCDs).
• Create reports and QA/QC documents; maintain physical and electronic files; provide administrative support as needed.
• Support documentation and data requirements of the facilities branch using Microsoft SharePoint, SAP, and TRIRIGA (or replacements).
• Load completed routed documents into the appropriate system, prepare documents for signature, and run system reports for management review and action.
• Perform word processing, electronic filing, travel booking via the approved federal travel system, and meeting coordination.
• Conduct cross-training for new contractor MSS positions within the PMO when requested by the Government client.
• Administrative support
• Support day-to-day administrative requirements of assigned PMO/site leadership.
• Help triage requests and coordinate communications, tasks, travel, meetings, and other activities with other administrative staff.
• Field calls, receive and direct visitors, file, book travel, track action items to closure, and coordinate meeting logistics.
• Assist with agendas, information distribution, expense-report support, memoranda, cursory QC of incoming taskers, and document routing for review/approval/signature.
• Assist with training-related documentation, scheduling, and travel when requested.
• Support special projects such as research, documentation, and analysis as required.
• M&R Coordination and reporting
• Prepare the monthly M&R Coordination report covering existing M&R project status, including cost, scope, modifications, percent complete, and logistics support status.
• Maintain data and contract information to support standard and ad-hoc Government reporting.
• Track and prepare documentation for task-order execution in the assigned area of responsibility.
• Track funding executed with federal purchase cards.

Conhecimentos

Organization

Data quality

Customer service

Formação académica

Bachelor’s degree or equivalent

Ferramentas

Microsoft Office

SharePoint

SAP

TRIRIGA

Descrição da oferta de emprego

GBTI Solutions Inc in El Paso, TX seeks an administrative and PMO support professional to coordinate meetings, manage data in government systems, and assist with contract-related tasks for BPAM facility teams.

The role encompasses agenda preparation, meeting minutes, documentation control, and travel coordination, with responsibilities spanning administrative duties and M&R reporting in a government environment.