Mission Support Specialist

Gbti-Solutions-Inc; El Paso (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Gbti-Solutions-Inc seeks an experienced PMO administrative coordinator to support sector-level mission activities and government reporting. You will facilitate meetings, manage data in TRIRIGA/SAP/SharePoint, and assist with contract-related tasks and procurement logs, ensuring timely reporting and compliance.

This role emphasizes meticulous organization, data quality, and customer-service skills within a federal facility context. Prior government experience is advantageous.

Qualifications

• Bachelor’s degree or equivalent is required or offset by relevant experience.
• Office management and data-analytics experience preferred.
• Resume must be approved by COR and Government client before start.
• Experience with government procurement processes is a plus.

Responsibilities

• Facilitation and meeting preparation: set agendas, manage meetings, track actions, and distribute minutes.
• Sector mission support: manage data in government systems, assist contract-related tasks, maintain logs and inventories.
• Administrative support: manage day-to-day PMO/site leadership tasks, coordinate travel, meetings, and documentation.
• M&R Coordination and reporting: prepare monthly reports, track funding, and support task-order documentation.

Skills

Office management

Data analytics

Meeting coordination

Customer-service

Education

Bachelor’s degree or equivalent

Tools

SharePoint

SAP

TRIRIGA

Job description

Purpose

Provide sector-level mission, data, administrative, and maintenance-and-repair coordination support so BPAM facility teams can track work in systems of record, keep contract and funding files current, support meetings, and keep day-to-day operations moving.

Minimum qualifications

• Bachelor’s degree or equivalent
• Office management and data-analytics experience desired
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval
• Resume must be submitted and approved by the COR and Government client before start

Preferred qualifications

• Experience supporting federal facility or program offices
• Microsoft Office proficiency (Word, Excel, PowerPoint) required per SOW
• Experience with SharePoint, SAP, and TRIRIGA (or successor systems)
• Experience with purchase-card logs, inventory of received items, document routing, and report generation
• Strong organization, data-quality, and customer-service skills

Primary responsibilities

• Facilitation and meeting preparation
  • Serve as facilitator for meetings and ad-hoc projects.
  • Set agendas, manage to the agenda, control the meeting environment, track action items, distribute meeting minutes, and keep stakeholders current on status and next steps.
  • Support planning and execution of meetings and working sessions with stated goals/objectives and actionable outcomes.
  • Deliver meeting minutes within two working days when assigned.
• Sector mission support
  • Data management: Track and report data in Government systems of record (TRIRIGA or successor). Report data associated with task management, work plans/elements/activities, and projects in a timely and accurate manner. Report data quality to the Government no less than monthly and help develop a quality-control process.
  • Mission support: Assist the Facility and Infrastructure Manager, Facility Operations Manager, Project Manager, COR, and/or Facility Operations Specialist with contract-related tasks such as organizing contract files and coordinating with the Financial Management Branch on payments and available balance.
  • Maintain purchase logs for government credit cards (PCDs).
  • Assist with research on equipment and vendors.
  • Track available funding and complete inventory of received items for the facilities group.
  • Create reports and QA/QC documents; maintain physical and electronic files; provide administrative support as needed.
  • Support documentation and data requirements of the facilities branch using Microsoft SharePoint, SAP, and TRIRIGA (or replacements).
  • Load completed routed documents into the appropriate system, prepare documents for signature, and run system reports for management review and action.
  • Perform word processing, electronic filing, travel booking via the approved federal travel system, and meeting coordination.
  • Conduct cross-training for new contractor MSS positions within the PMO when requested by the Government client.
• Administrative support
  • Support day-to-day administrative requirements of assigned PMO/site leadership.
  • Help triage requests and coordinate communications, tasks, travel, meetings, and other activities with other administrative staff.
  • Field calls, receive and direct visitors, file, book travel, track action items to closure, and coordinate meeting logistics.
  • Assist with agendas, information distribution, expense-report support, memoranda, cursory QC of incoming taskers, and document routing for review/approval/signature.
  • Assist with training-related documentation, scheduling, and travel when requested.
  • Support special projects such as research, documentation, and analysis as required.
• M&R Coordination and reporting
  • Prepare the monthly M&R Coordination report covering existing M&R project status, including cost, scope, modifications, percent complete, and logistics support status.
  • Maintain data and contract information to support standard and ad-hoc Government reporting.
  • Track and prepare documentation for task-order execution in the assigned area of responsibility.
  • Track funding executed with federal purchase cards.