Misc. Technical (Part-Time)

State of Missouri; Jefferson City (MO); On-site; USD 16,000 - 21,000; Part time

Job summary

The State of Missouri’s Division of Purchasing in Jefferson City is seeking a part-time Records and Procurement Support Clerk. The role focuses on maintaining procurement records, supporting daily operations, and assisting with mail, invoices, and bid processes.

Ideal candidates will have at least six months of office support experience, a high school diploma, and strong time management and customer service skills. Proficiency with Word, Excel, and Outlook is preferred.

Qualifications

• Six months of office support experience or more.
• High school diploma or equivalent required.
• Strong time management and high attention to detail.
• Effective telephone and customer service skills.

Responsibilities

• Upload bid and contract files into the Division's public record information system.
• Answer phone calls from the public and state agencies.
• Open and log incoming mail, checks, and invoices.
• Advertise procurements in daily newspapers.
• Conduct bid-closing tasks, including tabulating bids in MOVERS.
• Work under general supervision and carry out responsibilities independently within established guidelines.
• Perform other related duties as assigned.

Skills

Time management

Attention to detail

Customer service

Telephone skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Location: Harry S. Truman State Office Building, 301 W. High Street, Jefferson City, MO 65101

You'll be part of a collaborative team at the Division of Purchasing, helping maintain procurement records and support daily operations that enable state agencies to serve Missouri residents effectively.

Although this part-time role does not include state benefits, it offers opportunities for advancement into full-time positions with benefits.

The position is 20 hours per week (4 hours per day, Monday-Friday). Available schedule options include: 8:00a.m.-12:00p.m., 9:00 a.m.-1:00 p.m., or 10:00 a.m.-2:00 p.m.

• Upload bid and contract files into the Division's public record information system.
• Answer phone calls from the public and state agencies.
• Open and log incoming mail, checks, and invoices.
• Advertise procurements in daily newspapers.
• Conduct bid-closing tasks, including tabulating bids in MOVERS.
• Work under general supervision and carry out responsibilities independently within established guidelines.
• Perform other related duties as assigned.

Minimum Qualifications

• Minimum of six months of office support experience and a high school diploma or equivalent (substitutions may be allowed).
• Strong time management skills.
• High attention to detail.
• Effective telephone and customer service skills.

Preferred Knowledge, Skills, And Abilities

• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to learn new tasks quickly.
• Ability to work independently with minimal supervision.
• Strong organizational skills.
• Ability to work in a fast-paced environment with short deadlines.
• Preferred, but not required: Familiarity with the state's financial management system (SAMII), OnBase, and the state's eProcurement systems (MissouriBUYS and MOVERS).

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.