Program Specialist

State-of-Missour; Jefferson City (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

State of Missouri seeks an administrative professional to provide support to the Budget Director and senior staff in the Capitol Building, Jefferson City. You will manage meetings, documents, and records, assist with budget tracking, and help with HR processes in MoCareers.

The role involves coordinating with IT, preparing budget documents, and ensuring smooth office operations while supporting the division during busy legislative periods.

Qualifications

• Two years of state government experience.
• Working knowledge of SAM II financial and HR, MOBIUS, Data Warehouse, and related systems.
• Knowledge of grammar, composition, and spelling, and experience in proofreading.
• Capacity to multitask, work on several projects at once, and remain organized.
• Availability to work overtime hours (especially in December, January, May, June, and during the legislative session).
• Comfort with working independently and exercising sound judgement and discretion.
• Knowledge of office practices, procedures, systems, and equipment.
• Willingness and desire to innovate in practices and procedures.
• Ability to communicate effectively with senior leaders within state government and other key stakeholders.

Responsibilities

• Provide administrative support to the Budget Director and Assistant Directors, including scheduling meetings, document management and records retention, open record requests, spreadsheet management, and special project assistance.
• Update office budget tracking documents to monitor spending and provide the Director and Assistant Directors with up-to-date context on the division's annual budget.
• Support division hiring and personnel management efforts, including job postings, resume review, interview scheduling, skills test administration, and process documentation in MoCareers.
• Coordinate drafting, proofing, submission, and web publication of the state's Executive Budget, appropriation bills, and related budget documents.
• Serve as a central point of contact for staff IT problems and assist division staff with technical troubleshooting.
• Maintain personnel files and spreadsheets, including submission of personnel forms.
• Coordinate new employee setup, including personnel paperwork, computer system setup, background check processing, updating employee listings and email distribution lists, and arranging for state identification cards, office keys, and parking assignments.
• Complete forms to establish the appropriate security for employees needing access to SAM II Financial and HR, MOBIUS, Data Warehouse, MOVERS, and related systems.
• Distribute email notifications to division staff, including job announcements, press releases, and various facility notifications, and coordinate the division's statewide agency contact lists.
• Manage daily office operations, including purchasing supplies, processing expense reports, and facilitating annual software or service contracts.
• Collaborate the cross-train with support staff on duties related to bill tracking, fiscal notes, hearing memos, legislative proposals, and bill reviews.

Skills

Proofreading

Multitasking

Communication

Independent work

Discretion

Office procedures

Tools

SAM II

MOBIUS

Data Warehouse

HR systems

Drupal CMS

Job description

Job Location: Capitol Building, Jefferson City, Missouri

We improve Missouri lives by making Missouri government better. We do this by providing the Governor, his staff, and other senior leaders with the information and analysis they need to make well-informed decisions on behalf of Missourians.

You will be in the State Capitol building and will work in a fast-paced, dynamic environment in the heart of state government. You will serve with a group of talented, smart, and caring professionals and help them to carry out the division’s mission to improve the lives of the people you care about and their communities. You will be in an environment that promotes innovation, where you can be creative in determining how to pursue your duties. You will interact with Missouri’s top leaders and their staff.

Finally, you will serve alongside a team that recognizes and supports the fact that sometimes we all need some flexibility at work to nurture our lives outside of work.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Provide administrative support to the Budget Director and Assistant Directors, including scheduling meetings, document management and records retention, open record requests, spreadsheet management, and special project assistance.
• Update office budget tracking documents to monitor spending and provide the Director and Assistant Directors with up-to-date context on the division's annual budget.
• Support division hiring and personnel management efforts, including job postings, resume review, interview scheduling, skills test administration, and process documentation in MoCareers.
• Coordinate drafting, proofing, submission, and web publication of the state's Executive Budget, appropriation bills, and related budget documents.
• Serve as a central point of contact for staff IT problems and assist division staff with technical troubleshooting.
• Maintain personnel files and spreadsheets, including submission of personnel forms.
• Coordinate new employee setup, including personnel paperwork, computer system setup, background check processing, updating employee listings and email distribution lists, and arranging for state identification cards, office keys, and parking assignments.
• Complete forms to establish the appropriate security for employees needing access to SAM II Financial and HR, MOBIUS, Data Warehouse, MOVERS, and related systems.
• Distribute email notifications to division staff, including job announcements, press releases, and various facility notifications, and coordinate the division's statewide agency contact lists.
• Manage daily office operations, including purchasing supplies, processing expense reports, and facilitating annual software or service contracts.
• Collaborate the cross-train with support staff on duties related to bill tracking, fiscal notes, hearing memos, legislative proposals, and bill reviews.

Minimum Qualifications:

• Two years of state government experience.
• Working knowledge of SAM II financial and HR, MOBIUS, Data Warehouse, and related systems.
• Knowledge of grammar, composition, and spelling, and experience in proofreading.
• Capacity to multitask, work on several projects at once, and remain organized.
• Availability to work overtime hours (especially in December, January, May, June, and during the legislative session).
• Comfort with working independently and exercising sound judgement and discretion.
• Knowledge of office practices, procedures, systems, and equipment.
• Willingness and desire to innovate in practices and procedures.
• Ability to communicate effectively with senior leaders within state government and other key stakeholders.

Preferred Qualifications:

• Five years of state government experience or prior experience with Budget & Planning.
• Familiarity with state government structure and organization, including executive branch departments and the legislative branch's processes.
• Experience working with Microsoft Office software (Outlook, Word, Excel, PowerPoint) and Drupal website publishing tools.
• Experience with budget tracking, HR support functions, or similar.

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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