Ministry Assistant - Pastoral Ministries

Christian Leadership Alliance; Rogers (AR); Hybrid; USD 35,000 - 52,000; Full time

Job summary

First Baptist Church of Rogers is seeking a proactive Administrative Assistant to provide comprehensive support to pastors and ministry leaders. The role includes scheduling, communications, and records management, with responsibilities expanding to events, volunteers, and safety coordination.

The position emphasizes professionalism, teamwork, and a calling to serve within a church staff context, requiring completed faith commitments and a collaborative spirit.

Qualifications

• Professional demeanor and discretion required.
• Servant leadership and teamwork emphasized.
• Detail-oriented and proactive with strong organizational skills.
• Proficient in Word, Excel, and Outlook; able to manage communications.

Responsibilities

• Provide administrative support to Pastors and Ministry Leaders as assigned.
• Schedule meetings, manage correspondence, prepare documents.
• Maintain ministry records with accuracy and confidentiality.
• Assist with hospitality, travel arrangements, expenses, and budget tracking.
• Maintain church software records and reports (TouchPoint, eSpace, Ramp).
• Coordinate volunteer recruitment, communication, scheduling, and follow-up.
• Support Deacon Ministry with meeting prep and communications.
• Assist in planning and executing church events and staff gatherings.
• Coordinate registrations, room reservations, and event logistics.
• Support Summer Leadership Academy communications and logistics.
• Monitor Safety Team records and volunteer schedules; assist with meetings.
• Foster positive relationships with members, volunteers, and staff.
• Perform additional duties to facilitate ministry.

Skills

Professionalism

Servant leadership

Team player

Detail-oriented

Proactive

Organized

Efficient

Collaborative

Volunteer recruitment

Communication skills

Tools

Microsoft Office

Job description

STATUS

This position is considered full-time. The schedule will typically be Monday - Friday, 8am-5pm, however ministry needs may necessitate changes in this schedule.

PRINCIPLE FUNCTION

To provide administrative, logistical, and ministry support to the Ministry Associate by coordinating communications, managing ministry processes, supporting events and volunteers, maintaining records, and assisting with the daily operations to promote the ministry and mission of the church.

PRIMARY QUALIFICATIONS

• Professionalism in appearance, communication, discretion, and demeanor.
• Must be a servant leader, role model, and team player with a positive attitude.
• Has a strong work ethic, is detail-oriented, proactive, organized and efficient, and continues to learn.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work well with others in a collaborative, team-oriented environment.
• Ability to recruit, train, and shepherd volunteers.
• A calling to serve God in a church staff position.
• A conviction to build strong ministry partnerships with the Ministry Assistants.
• Have made a profession of faith in Jesus Christ as Savior and Lord.
• Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God.
• Accept the 2000 Baptist Faith and Message of the Southern Baptist Convention without reservation.
• Agree to the Code of Conduct of First Baptist Church of Rogers.
• Manifest, by daily example, the highest Christian virtue serving as a Christian role model both in and out of church.
• Become a member of and faithfully attend and support First Baptist Rogers.
• 2+ years of proven administrative experience supporting upper management preferred.
• 1+ years of membership at First Baptist Rogers preferred.

JOB DUTIES

Administrative Support

• Provide administrative support to the Pastors and Ministry Leaders as assigned.
• Assist with scheduling meetings, managing correspondence, and preparing documents.
• Maintain ministry records, files, and reports with accuracy and confidentiality.
• Assist with hospitality, travel arrangements, processing expenses, and budget tracking.

Church Systems & Records

• Maintain accurate records within church software systems including TouchPoint, eSpace, Ramp, and other approved platforms.
• Assist with data entry, reporting, and record management.
• Maintain ministry forms, templates, and procedural documents.

Ministry & Volunteer Support

• Assist with volunteer recruitment, communication, scheduling, and follow-up.
• Support Deacon Ministry, including meeting preparation and communications.

Event Coordination

• Assist in planning and executing church events, staff gatherings, prayer meetings, retreats, conferences, and ministry programs.
• Coordinate registrations, communications, supplies, room reservations, and event logistics.
• Provide administrative support for Men's and Women's Ministry, and churchwide events.
• Support the administration of the Summer Leadership Academy, including participant communications, application processing, event preparation, and logistical coordination.

Safety Team Administration

• Monitor Safety Team records, training documentation, and volunteer schedules.
• Assist with coordination of Safety Team meetings and communications.
• Help coordinate equipment inventory and readiness for weekly services and special events.

General Ministry Support

• Foster positive relationships with church members, volunteers, and staff.
• Perform other duties as assigned to facilitate effective ministry.
• Under the direction of Pastors and Ministry Leaders, assist in the education of the members of the church in the faith by inculcating teachings of the faith and training members to live out their faith and fulfill the mission of the church to make disciples of all nations.