Ministry Administrative Assistant

Fresno Pacific University; Fresno (CA); On-site; USD 18,000 - 21,000; Part time

Benefits offered by this job

Competitive benefits package

Job summary

Fresno Pacific University seeks a Ministry Administrative Assistant to support the Center for Community Transformation. The role helps manage events, trainings, and courses, ensuring a welcoming, connected, and well-organized experience for students, instructors, partners, and community members.

Responsibilities include coordinating registrations, assisting with Canvas, maintaining records, and providing day-to-day admin support while reflecting a Christ-centered mission and university values.

Qualifications

• Excellent verbal, written, and oral communication skills.
• Maturity and ability to assume responsibility for the execution of training events.
• Independent judgment, discretion, and decision-making skills.
• Demonstrated organizational skills.
• Strong skill sets in group facilitation in diverse and faith-based settings.

Responsibilities

• Support student registration and Canvas usage; maintain participant records.
• Coordinate communication and provide day-to-day administrative support.
• Maintain accurate records of attendance, registration, and progress.
• Provide one-on-one support to partners and connect them with resources.
• Assist with preparing materials for courses and events.
• Collaborate with ministry team to coordinate across programs.
• Perform other administrative tasks to support CCT's entrepreneurship department.

Skills

Excellent communication

Organizational skills

Independent judgment

Team collaboration

Digital platforms

Driver's license

Education

Bachelor's degree or equivalent experience

Tools

Google Suite

Microsoft Office

Data management

Job description

Department:

Center for Community Transformation

Reports To:

Director of Ministry Training

Status:

Part-Time, Non-Exempt

The Ministry Administrative Assistant plays an important role in bringing the Center for Community Transformation's (CCT) ministry initiatives to life. From community events and workshops to trainings and courses, this position helps create the welcoming, connected, and well-organized experience that allows students, instructors, ministry partners, and community members to engage fully in the work of transformation.

This is a role for someone who genuinely enjoys people and finds purpose in serving others. The Ministry Administrative Assistant is often the person helping connect the dots- answering questions, anticipating needs, keeping details moving, and making sure people have what they need to take their next step. The work is varied and often fast-paced, requiring someone who can move comfortably between competing priorities while remaining attentive, gracious, and dependable.

Working closely with students, instructors, ministry team members, contracted partners, and community organizations, this position supports the student registration process, assists with Canvas, the university's learning management system, maintains accurate participant records, coordinates communication, and provides day-to-day administrative support across CCT's programs and partnerships.

Behind every registration, email, workshop, course, and partnership is a person who deserves to feel welcomed, valued, and supported. This position helps make that possible. For someone who brings initiative, organization, flexibility, and a heart for service, the Ministry Administrative Assistant offers an opportunity to use those gifts in meaningful work that supports learning, strengthens relationships, and contributes to the mission of our Christian university and the transformation of communities.

• Maintain consistent communication with staff, instructors, and students to support program coordination.
• Support the use of online learning platforms (uploading content, troubleshooting access, helping students navigate).
• Communicate regularly with participants and community members to share updates, reminders, and program news.
• Keep accurate records of student participation, including attendance, registration, and progress tracking.
• Provide one-on-one support to partners, responding to questions and connecting them with resources.
• Track, organize, and maintain participant data.
• Provide logistical and administrative support during events (registrations, setup, hospitality, follow-up).
• Assist with preparing materials, resources, and communication tools needed for courses and events.
• Collaborate with the ministry team to ensure smooth coordination across all ministry programs.
• Perform other administrative tasks as needed to support the overall success of CCT's entrepreneurship department.
• Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
• Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations, and support the ideals and practices articulated in "The Fresno Pacific Idea"
• Uphold and advance Fresno Pacific University's commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
• Complete tasks timely with work that is comprehensive, complete, and accurate
• Communicates clearly, listens attentively, and seeks to understand others
• Collaborates productively with colleagues of varying skillset
• Other job duties as assigned

Required:

• Excellent verbal, written, and oral communication skills.
• Maturity and ability to assume responsibility for the execution of training events.
• Independent judgment, discretion, and decision-making skills.
• Demonstrated organizational skills.
• Strong skill sets in group facilitation in the ethnic-specific and class diverse settings and faith-based networking.
• Bachelor's degree or equivalent experience.
• Strong organizational ability.
• Fluency in digital platforms & data tools (Google & Microsoft Suites, data management, etc.)
• Valid driver's license and clean driving record.
• Ability to work independently and meet deadlines.
• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment.
• Ability to work collaboratively with a team, as well as an independent contributor
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.

Preferred:

• Alignment with John Perkins' Christian Community Development Association, the Fikkert/Chalmers Centers' When Helping Hurts philosophy, Business as Mission (BAM) and or Conscious Capitalism.
• Experience in design thinking, applied science and/or asset-based community development.
• Experience in relating to diverse, low-income communities and familiarity with their needs.
• Experience working among low-and-moderate income (LMI) populations.
• Training in church or organizational development.
• Bi-lingual (fluent Spanish)

Environmental Conditions:

• Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.
• Frequent computer use at a workstation, up to eight hours per day.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments.
• Public contact position requiring professional apparel, personal hygiene, and grooming.
• Active in the community, with occasional travel to trainings.

Physical Demands:

• This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
• While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
• Reasonable accommodations for those with disabilities will be provided in accordance with law.

$17,680-$21,320 is the starting annual salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications, experience, and internal equity. In addition to compensation, Fresno Pacific University offers a competitive benefits package.

Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU's Human Resources Department at [e-mail]. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University's governance by the Pacific District Conference of Mennonite Brethren Churches.