Part-Time Temporary Office Assistant - Enrollment Management

Pacific University; Forest Grove (OR); Hybrid; USD 29,000 - 39,000; Part time

Benefits offered by this job

Paid time off

Medical coverage

Dental & Vision

Tuition remission

On-campus facilities

Job summary

Pacific University in Forest Grove, OR is seeking a part-time Undergraduate Admissions Office Assistant to support data entry, mailings, and record maintenance.

This role handles sensitive applicant information with FERPA awareness, uses Colleague, SLATE, and Etrieve, and reports to the Lead Coordinator. Flexible hours and remote work with periodic in-office duties.

Qualifications

• Strong data privacy and data integrity understanding for handling sensitive information.
• Exceptional attention to detail and data entry accuracy.
• Highly organized, technically proficient, and team oriented.
• Ability to use recruitment software, Microsoft Office, and strong email/web skills.
• Discretion while working independently and in a team environment.
• Good interpersonal skills, judgment, and flexibility.
• Strong written and oral communication abilities.

Responsibilities

• Perform heavy data entry of sensitive applicant information.
• Check data integrity in supported systems and address issues.
• Support admissions operations, process documents, and mailings.
• Maintain mailing campaigns and inventory of recruitment materials.
• Adhere to FERPA and data security requirements in Colleague, SLATE and Etrieve.
• Collaborate with Lead Coordinator and Operations Manager as needed.
• Participate in trainings related to FERPA, Colleague, SLATE, and Etrieve.

Skills

Data entry

FERPA knowledge

Attention to detail

Microsoft Office

Data privacy

Data integrity

Communication skills

Teamwork

Independent work

Tools

Colleague

SLATE

Etrieve

CRM Recruit

Job description

Job DetailsJob Location: Forest Grove Campus - Forest Grove, OR 97116 Salary Range: $24.50 Job Category: Faculty and Staff

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Undergraduate Admissions Part-Time Temporary Office Assistant serves the office of undergraduate admissions. Reporting to the Lead Coordinator, the Office Assistant will be responsible for routine data entry duties and other duties as assigned in support of Undergraduate Admissions application processing.

Other responsibilities include supporting preparation of mailing campaigns, data integrity checks, document processing, and appropriate maintenance of sensitive admissions-related applicant information.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Position requires heavy, detailed data entry of sensitive applicant information..
• Recognize/address data integrity issues appearing in supported systems.
• Knowledge of FERPA as it relates to sensitive student information.
• Maintenance of sensitive information, and appropriate data security as it relates to the access of data stored in Colleague, SLATE and Etrieve systems, and encountered in applicant records, files and documents.
• Support admissions operations team, as needed, to process application related documents, conduct data integrity checks and any identified clean up, manage mailings, and inventory office supplies/recruitment SWAG, etc., as requested.
• Position requires a high degree of detail orientation and accuracy in data entry.
• Communicate with Lead Coordinator and Operations Manager as needed to support successful execution of individual and team responsibilities.
• Attend position-related trainings, as required to successfully execute job responsibilities (FERPA, Colleague, CRM Recruit, Technolutions SLATE, Etrieve, etc.)
• Willingness to take on new projects as needed throughout the recruitment cycle.

WORKING CONDITIONS:

This is a remote position, with occasional requirement to be in the office (Knight Hall) to support mailings, periodic inventory responsibilities, etc. It is a part‑time position with number of hours worked varying from week to week, as determined by business needs and as outlined by the Lead Coordinator.

REPORTING RELATIONSHIP:

Reports to the Undergraduate Admissions Lead Coordinator

Qualifications REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Strong understanding of data privacy and data integrity requirements in handling sensitive applicant and student information, throughout the recruitment cycle.
• Exceptional attention to detail and data entry skills.
• Candidates are expected to be highly organized, technically proficient, and dedicated to the office and the University.
• Ability to work with an information technology based recruitment software package, Microsoft Office, and strong email and web skills.
• The ability and confidence to exercise discretion while working independently, as well as the commitment to working as part of a team, are expected.
• Evidence of good people skills, intra‑campus relationships, good judgment, and flexibility.
• Strong written and oral communication skills; self‑motivated work ethic.

COMPENSATION AND BENEFITS:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in‑network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On‑campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services.

EQUAL OPPORTUNITY EMPLOYMENT:

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non‑discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY:

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [e-mail].