Middle School Secretary

Dewittschools; Michigan; On-site; USD 32,000 - 52,000; Full time

Job summary

Dewittschools is seeking a dedicated Administrative Assistant/Secretary to provide confidential support to the Principal and Assistant Principal and assist with general school operations and athletic program activities.

The ideal candidate is organized, welcoming, and thrives in a fast-paced school office, handling multiple tasks efficiently while maintaining professionalism with students, staff, parents, and community members.

Qualifications

• High School diploma or GED required; Associate degree preferred.
• Experience as secretary or administrative assistant in an office environment; Middle School experience preferred.
• Proficient with Microsoft Office, Google Workspace, student databases, and special education software.
• Strong verbal and written communication skills with students, parents and staff.
• Experience with basic student first aid/medication per district guidelines.

Responsibilities

• Serve as confidential secretary to the Principal and Assistant Principal.
• Greet students, parents, and visitors professionally.
• Answer phones, respond to inquiries, and route calls appropriately.
• Prepare mail, reports, and school communications.
• Manage office supplies and internal accounts.
• Assist in timesheets, budgeting supplies, and related tasks.
• Operate standard office equipment and software.
• Perform other duties as assigned by administration.
• Maintain accurate student records and assist with first aid/medication as needed.
• Support the Positive Behavior Support System and community partnerships.

Skills

Verbal communication

Written communication

Multitasking

Customer service

Confidentiality

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Student databases

Special education software

Job description

Summary

This role provides confidential secretarial support directly to the Principal and Assistant Principal while supporting general school operations as well as the Middle School Athletic Program. The ideal candidate is dedicated, organized, welcoming and thrives in a fast-paced school office environment, manages multiple tasks efficiently, and maintains positive, professional interactions with students, staff, parents, and community members.

Reports to

Building Principal

Qualifications and Requirements

• High School diploma or general education degree (GED) required; Associate degree preferred
• Experience as secretary or administrative assistant in an office environment; Middle School office experience preferred
• Proficient in Microsoft Office, Google Workspace, student-based software/databases, and special education software
• Strong verbal and written communication skills with a proven ability to interact positively with students, parents and staff
• Experience with or willingness to administer basic student first aid/medication following district guidelines and training

Administrative & Secretarial Support

• Serve as confidential secretary to the Principal and Assistant Principal
• Greet students, parents, and visitors to the building in a professional, caring, and helpful manner
• Answer telephones, respond to routine inquiries, and route calls to appropriate personnel
• Prepare and distribute mail, correspondence, routine reports, and school communications as directed
• Manage office supplies, ordering, and upkeep of internal accounts
• Understand and assist in managing timesheets, building budgeting supplies, and more
• Operate standard office equipment and technology, including software, databases, and internet-based tools
• Perform other tasks and duties as assigned by building administration

Student Records & Care

• Maintain accurate student records, including attendance, emergency contacts, immunization records, grades, files, and student databases
• Assist students as needed, including administering first aid or medication according to district policies and regulations
• Support the school-wide Positive Behavior Support System and foster collaborative partnerships with the school and broader community

General School Operations

• Maintain strict confidentiality regarding all student, staff, and administrative matters at all times
• Work effectively in a high-paced office environment while managing competing priorities
• Attend open houses, orientations, parent-teacher conferences, or other after-school events as requested by administration
• Work with teachers, support staff, families, and students daily
• Participate in professional training as assigned by supervisors
• Attends open houses, orientations, conferences or other after-school events as requested by building administration
• Performs other tasks as assigned by building administrator

Compensation

Per DESPA Union Contract, Class 1 - 01 position

Work Schedule

8.0 hours per day; 10-month position following the school calendar, plus 2 weeks before and after the last student day

FLSA

Non-exempt

Application Deadline

Internal: Friday, November 13, 2026; 4:00 p.m.

External: Monday, November 16, 2026; 4:00 p.m. or until filled