Middle School Administrative Assistant

Delsea Regional HS District; Franklinville (NJ); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Full family benefits

Job summary

Delsea Regional Middle School is seeking a full-time Middle School Administrative Assistant for the 2026-2027 school year. This role provides essential secretarial support to the administration and handles phones, mail, and various school communications.

Requires a high school diploma or equivalent, excellent organizational and communication skills, and proficiency with Google Workspace for Education and related tools. Salary is $35,000/year with full family benefits when applicable.

Qualifications

• High school diploma or equivalent required.
• Ability to multitask and meet district deadlines.
• Excellent organizational and communication skills.
• Team player committed to students, families and staff.
• Punctuality and dependable attendance.
• Strong technology skills with Google Workspace and related tools.

Responsibilities

• Answer main phone for Middle School and greet visitors, directing them as needed.
• Maintain teachers' mailboxes, record appointments for administrators.
• Keep an accurate supply/inventory list and complete budget annually.
• Maintain student files and records across the district as directed.
• Distribute newsletters, newsletters, event programs to parents.
• Prepare for assemblies, certificates, and student recognition communications.
• Maintain student records: discipline, attendance, demographics, grades.
• Type letters and minutes; prepare discipline-related correspondence.
• Assign and maintain student lockers and access control.
• Process field trip requests and accompanying paperwork.
• Disseminate telephone messages to appropriate staff.
• Provide class coverage as needed.
• Maintain a regular filing system.
• Maintain confidentiality of records.
• Correspond via phone, memo, email, and letters as directed.
• Transfer students in and out of the district.
• Notify attendance officer of issues and assist with absences.
• Manage staff attendance and substitute coverage.
• Keep Chromebook maintenance logs.
• Perform other tasks as required by administrators.

Skills

Multitasking

Organizational skills

Communication skills

Team collaboration

Punctuality

Technology skills

Education

High school diploma or equivalent

Tools

Google Workspace for Education

Oncourse

Job description

Delsea Regional Middle School is seeking a full time Middle School Administrative Assistant for the 2026-2027 school year.

• High school diploma or equivalent
• Ability to multitask and meet district time deadlines
• Excellent organizational and communication skills
• Friendliness and the desire to be an integral part of a team that works well with students, families, staff and administration
• Dedication to punctuality and attendance
• Strong technology skills (e.g. Google Workspace for Education, Oncourse, etc.)

JOB GOAL:

To provide secretarial services in an organized and professional manner.

PERFORMANCE RESPONSIBILITIES:

1. 1. Answer main phone for Middle School and greet people entering the office. Determine how to help the person best and give directions/assistance. Trouble shoot issues for administration (proactive thinking.) Continual problem solver cognizant of time management.
2. 2. Maintain Middle School teachers' mailboxes. Daily - receive, open, stamp and distribute mail and record appointments for appropriate administrator.
3. 3. Maintain an accurate supply and inventory list. Complete a budget annually.
4. 4. Maintain Middle School Students' files for the school with relation to the appropriateadministrator.
5. 5. Establish procedures for the timely distribution of newsletters, open house program, news releases, letters to parents, calendar of activities to parents.
6. 6. Preparation for academic assembly; promotion certificates; correspondence for Parent Support Group; Principal's and Superintendent's list, Honor Roll certificates, Perfect Attendance letters, student awards, and report cards.
7. 7. Maintains and updates all students records - discipline, attendance, demographics, grades. Develops a system to ensure the proper collection of forms from all students. Manages the transfer of student files from building to building and district to district.
8. 8. Type letters and reports for administration; transcribe and type minutes from faculty meetings. Prepare all letters related to student discipline behavior modifications. Assist any other areas of need.
9. 9. Assign and maintain students' lock and locker assignments.
10. 10. Process field trip, guest speaker, workshop/seminar requests and, if necessary, accompanying purchase orders.
11. 11. Disseminates telephone calls and/or messages to the appropriate individual.
12. 12. Provides class coverages as requested/needed.
13. 12. Maintains a regular filing system.
14. 13. Maintains confidentiality of appropriate records.
15. 14. Corresponds by telephone, memo, email and letter as directed by the appropriate Administrator.
16. 15. Transfers students into and out of the district.
17. 16. Notifies attendance officer of impending issues. Assists the attendance officer in clarifying student absences.
18. 17. Manages staff attendance and organizes substitute coverage.
19. 18. Keeps Chromebook maintenance log records.
20. 19. Perform all other tasks as required by appropriate administrator.

TERMS OF EMPLOYMENT: Twelve months

SALARY: $35,000/year

BENEFITS: Full family benefits when applicable