Middle School Administrative Assistant

Delsea Middle School; Franklinville (NJ); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Full family benefits

Job summary

Delsea Regional HS District Delsea Middle School in Franklinville, New Jersey is seeking a full-time Middle School Administrative Assistant for the 2026-2027 school year, with a starting date of Jan 4, 2027.

This role provides secretarial services, answers phones, manages mail, maintains student records, and coordinates communications and calendars for students, families, staff and administration. Strong tech skills and teamwork are essential.

Qualifications

• High school diploma or equivalent required.
• Ability to multitask and meet district deadlines.
• Excellent organizational and communication skills.
• Friendly team player with students, families and staff.
• Punctuality and attendance are essential.

Responsibilities

• Answer main phone and greet visitors, provide directions and support.
• Maintain teachers' mailboxes and manage daily mail and appointments.
• Keep inventory lists and assist with annual budget records.
• Manage student files and confidentiality of records.
• Distribute newsletters, open house materials and calendars to families.
• Prepare letters, notices and certificates; support attendance tasks.

Skills

Multitask

Organizational

Communication

Teamwork

Punctuality

Tech Skills

Education

High school diploma or equivalent

Tools

Google Workspace

Oncourse

Job description

Delsea Regional HS District Delsea Middle School - Franklinville, New Jersey Open in Google Maps

Starting Date: Jan 4, 2027

Job Description

Delsea Regional Middle School is seeking a full time Middle School Administrative Assistant for the 2026-2027 school year.

Qualifications

• High school diploma or equivalent
• Ability to multitask and meet district time deadlines
• Excellent organizational and communication skills
• Friendliness and the desire to be an integral part of a team that works well with students, families, staff and administration
• Dedication to punctuality and attendance
• Strong technology skills (e.g. Google Workspace for Education, Oncourse, etc.)

Job Goal

To provide secretarial services in an organized and professional manner.

Performance Responsibilities

• Answer main phone for Middle School and greet people entering the office. Determinehow to help the person best and give directions/assistance. Trouble shoot issues for administration (proactive thinking.) Continual problem solver cognizant of time management.
• Maintain Middle School teachers' mailboxes. Daily - receive, open, stamp and distributemail and record appointments for appropriate administrator.
• Maintain an accurate supply and inventory list. Complete a budget annually.
• Maintain Middle School Students' files for the school with relation to the appropriateadministrator.
• Establish procedures for the timely distribution of newsletters, open house program, news releases, letters to parents, calendar of activities to parents.
• Preparation for academic assembly; promotion certificates; correspondence for Parent Support Group; Principal's and Superintendent's list, Honor Roll certificates, Perfect Attendance letters, student awards, and report cards.
• Maintains and updates all students records - discipline, attendance, demographics, grades. Develops a system to ensure the proper collection of forms from all students. Manages the transfer of student files from building to building and district to district.
• Type letters and reports for administration; transcribe and type minutes from faculty meetings. Prepare all letters related to student discipline behavior modifications. Assist any other areas of need.
• Assign and maintain students' lock and locker assignments.
• Process field trip, guest speaker, workshop/seminar requests and, if necessary, accompanying purchase orders.
• Disseminates telephone calls and/or messages to the appropriate individual.
• Provides class coverages as requested/needed.
• Maintains a regular filing system.
• Maintains confidentiality of appropriate records.
• Corresponds by telephone, memo, email and letter as directed by the appropriate Administrator.
• Transfers students into and out of the district.
• Notifies attendance officer of impending issues. Assists the attendance officer in clarifying student absences.
• Manages staff attendance and organizes substitute coverage.
• Keeps Chromebook maintenance log records.
• Perform all other tasks as required by appropriate administrator.

Terms of Employment

Twelve months

Salary

$35,000/year

Benefits

Full family benefits when applicable

Position Type

Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• John Bertolino , Principal
• Delsea Middle School
• Phone: [phone] x299
• Email: [e-mail]