Microsoft Excel Construction Administrative Assistant

JLM Strategic Talent Partners; Hawthorne (CA); On-site; USD 44,083 - 50,971; Full time

Benefits offered by this job

401(k)

Paid time off

Health insurance

Vision insurance

Dental insurance

Life insurance

Job summary

JLM Strategic Talent Partners is seeking a Microsoft Excel Construction Administrative Assistant in Hawthorne, CA. This role requires a proven track record in construction and/or transportation, thriving in fast-paced team environments, and strong communication skills. Key responsibilities include preparing invoices, processing accounts payable, and providing administrative support. The position offers competitive compensation of $32.00 – $37.00 per hour and a comprehensive benefits package including health, vision, dental, life, and paid time off.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast‑paced, team‑oriented environment.
• Excited about construction projects and completing assignments on time.
• Self‑oriented, organized, a great communicator, and approachable.

Responsibilities

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and resolves payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal controls.
• Processes weekly accounts payable payments in the accounting system.
• Checks, verifies, and enters invoices for payment.
• Sorts, codes, and enters accounts payable data.
• Analyzes discrepancies and unpaid invoices.
• Collects, confirms, and processes timesheets.
• Provides administrative support to the Accounting Supervisor.
• Finds and utilizes accounting data to resolve accounting problems and discrepancies.
• Performs filing and general administrative tasks.

Skills

Proven track record of working in construction and/or transportation

Thrives in a fast‑paced, team‑oriented environment

Excited about construction projects

Self‑oriented and organized

Great communicator and approachable

Job description

Microsoft Excel Construction Administrative Assistant

Benefits:

• 401(k)
• Paid time off

Key Responsibilities and Skills

• Prepares and submits customer invoices.
• Codes and posts invoices in the accounting system.
• Researches and resolves payment discrepancies.
• Documents financial transactions by entering account information.
• Maintains financial security by following internal controls.
• Processes weekly accounts payable payments in the accounting system.
• Checks, verifies, and enters invoices for payment.
• Sorts, codes, and enters accounts payable data.
• Analyzes discrepancies and unpaid invoices.
• Collects, confirms, and processes timesheets.
• Provides administrative support to the Accounting Supervisor.
• Finds and utilizes accounting data to resolve accounting problems and discrepancies.
• Performs filing and general administrative tasks.
• Other duties as assigned.

Qualifications

• Proven track record of working in construction and/or transportation.
• Thrives in a fast‑paced, team‑oriented environment.
• Excited about construction projects and completing assignments on time.
• Self‑oriented, organized, a great communicator, and approachable.
• Comfortable working at a project site in Los Angeles.

Compensation and Benefits

Competitive compensation: $32.00 – $37.00 per hour.

Comprehensive benefits package includes Health, Vision, Dental, Life, and Paid Time Off.